Office/Executive Assistant Coventry, England
Job description
Company description
NanoSyrinx is an award-winning synthetic biology company focused on a novel targeted drug delivery technology with the vision of fundamentally revolutionising how biological medicines are delivered into cells. To do this, we are leveraging one of nature’s own elegant solutions: naturally occurring, bacterial protein 'nanosyringes', capable of encapsulating and delivering therapeutic payloads in a cell specific manner, with nano-scale precision.
As a discovery stage, seed-funded company, now is the perfect opportunity to join the growing NanoSyrinx family! You will be joining us at a pivotal time, with the chance to have a large impact on how the company and its technology develops toward future applications.
The company leadership team includes Dr. Joe Healey, the CEO and co-founder of the company, who conducted his PhD research on the technology in the lab of Prof. Nick Waterfield (co-founder) at the University of Warwick Medical School, Dr. James Lapworth, Chief Business Officer, who joined from Warwick Innovations, the technology transfer office of the University of Warwick and Dr. Marie McAvoy, Chief Scientific Officer, who has a wealth of experience on vaccines, biopharmaceuticals and cell and gene therapies gained from working in biopharm and pharma companies. The company’s leadership team is supported by a network of advisors including Dr. Jane Dancer (non-executive director - formerly CBO at F-Star and Cellzome), and Dr. Stephen Taylor (Exec Chairman - formerly SVP Commercial at Fujifilm Diosynth), as well as a veteran Scientific Advisory Board.
Job description
As an Office Manager & Executive Assistant, you will be primarily responsible for the day-to-day operations of the company offices, and assisting the leadership team with corporate affairs. For this position, you will need to be able to demonstrate a track record of organisational/administrative capability, ideally within a scientific setting (though this is not essential). An ideal candidate for this role will also be well versed in the use of Xero accounting software, and have experience in processing financial matters such as payroll, employee expenses, reconciliation of account transactions etc.
Please note: this position is maternity cover with the option of becoming permanent. As such, we welcome applications from applicants looking for temporary or permanent full time or part time roles.
You will be joining NanoSyrinx at a pivotal time in its development. We are entering a period of fast growth and intense activity as we build out our platform for a move toward therapeutic proofs-of-concept. In this position you will:
As an Exec assistant:
- Provide organisational support to the company leadership and wider technical team. This would include for example: calendar management, travel arrangements, correspondence, board meetings, company events etc.
- Coordinate meetings, take and disseminate notes, and assist in document preparation.
As office assistant:
- Take ownership of the office operations and help us to build robust ways of working for the future, such as managing internal ‘infrastructure’ such as updating our handbook, policies and procedures.
- Perform day to day activities, such as document filing, answering calls and ensuring the smooth operation of the office.
- Organising and assisting with recruitment and onboarding for new employees
- An ideal candidate will have experience handling financial matters such as processing payroll and invoices, as well as dealing with expenses and travel etc., preferably being proficient with Xero.
To do so, the following criteria are essential:
- Able to prove prior experience or an aptitude for organisation/administration
- Highly organised and able to prioritise tasks, but able to handle rapidly shifting demands
- A strong sense of initiative and the ability to ‘make things happen’
- Proficient with all modern office software (Microsoft Office suite as a minimum, but GSuite will be a significant advantage, as will comfort with a Mac ecosystem)
- Good communication skills and ability to work as part of a team
- Reliability and discretion particularly when handling sensitive/confidential materials
And the following are desirable:
- Prior experience in Human Resources (such as handling staff enquiries) with a good understanding of the requirements of GDPR when handling sensitive data, and the ability to build compliant processes
- Proficiency with Xero for accounting and prior experience handling company financial matters such as payroll, expenses etc
- Familiarity with compliance filings, such as Companies House statements and HMRC processes
- A sciences graduate or experience working within the biotech/research space, or within academia would be advantageous
What we offer
NanoSyrinx provides a friendly working environment situated at the well-connected University of Warwick’s modern campus. Our company was born out of a close-knit academic community at the University, and we pride ourselves on carrying this through into the company - frequent coffee breaks with your colleagues, and after-work socialising are encouraged (but not mandatory)!
We understand that biology and real life don’t always keep office hours, so we offer flexible working, with competitive allowances for annual leave and parental leave etc.
In addition to competitive salaries, NanoSyrinx operates a discretionary cash bonus scheme (up to 10% of annual salary), with the possibility of Company Options.
NanoSyrinx operates a workplace pension (provided by Aviva), with up to 5% matched employer contributions (further details will be provided in your employment contract). We also offer private healthcare, also provided by Aviva.
The opportunity to travel nationally and internationally for professional development and company advancement.
We are an Equal Opportunity Employer
NanoSyrinx is an equal opportunity employer and committed to creating a friendly, inclusive environment which is a pleasure to work in. We recognise the rights of all individuals to mutual respect and want to foster an environment where there is an unbiased acceptance of others.
Our policies and practices aim to promote an environment which is free from all forms of unlawful and unfair discrimination, and treats people fairly, with dignity and respect.
That’s the sort of place we would want to work, and it’s the environment we want to build with you if you join us - and, since diverse teams are known to be more effective - it’s great business sense too!
THE BORING BIT
To be eligible to apply for these positions you must have the right to work in the UK, and will be asked to demonstrate this if an offer is made to you.
Applications will close when sufficient submissions have been received, or by 25th September 2023, whichever is sooner - so we encourage you to apply early!
Job Types: Part-time, Full-time, Permanent
Part-time hours: 20-37 per week
Salary: Up to £30,000.00 per year
Benefits:
- Additional leave
- Casual dress
- Company events
- Company pension
- Employee stock ownership plan
- Enhanced maternity leave
- Enhanced paternity leave
- Life insurance
- On-site parking
- Private medical insurance
- Sick pay
- Work from home
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus scheme
Work Location: In person
