Office Coordinator London, England
Job description
We are Jones Knowles Ritchie.
We are a branding business.
We inspire people and brands to be their true selves.
We transform legacy brands and we build the brands of the future.
We make brands distinctive across the entire consumer experience.
We look for brave characters, tenacious spirits, and unlike-minded individuals.
Founded in 1990 and proudly independent, we work for some of the most famous big and small brands in the world out of our studios in London, New York, and Shanghai.
Our mantra is 'Be Yourself, everyone else is taken, and we believe that of our staff and of our brands.
There is only one Heinz. Or Budweiser. And there is only one you.
Whilst best known for our work on Burger King, Heinz, Ocado, Hippeas, Ugly, BEES, Dieline, Budweiser, M&Ms, Courtney Tulloch, and The Gut Stuff amongst others, our diet of work is evolving; underway right now are branding projects in the world of start-ups, technology, entertainment, gaming, retail, and digital commerce.
We'd love you to be a part of that!
We're looking for an Office Coordinator. You'll play a key role in our Office Management team, from being the first point of contact for clients coming into the studio, to coordinating all internal studio activities.
You'll be part of all JKR events, and work closely with the Office Manager to provide a seamless experience to both internal and external stakeholders.
We're looking for someone who wants to be a big part of our team and proactively meet the needs of anyone who comes into contact with JKR Office Management.
Reception
- Ensure guests and visitors are greeted and correctly signed in
- Answer, screen and forward telephone calls
- Receive, process, sort and organise emails, slack messages and post mail
- Booking and management of meeting rooms
- Raising purchase orders
- Management of courier bookings
- Management of taxi bookings
- Organise catering for client meetings
Office Management
- Maintaining stock levels of office supplies and refreshments
- Responsible for organising employee equipment requests
- Promote collaboration internally, to make sure all staff contribute to the upkeep of the environment.
- Work with office manager to oversee any internal staff social events.
- Keep events calendar up to date.
- Ensure maintenance of outstanding facilities across the JKR office, for guests and staff alike
- Support all contractor and third-party relationships that ensure effective maintenance of the space
Office Safety & Security
- Supports the Office Manager to maintain all legal, access and health & safety obligations
- Designated First Aider
- Designated Fire Marshall
Requirements
- We operate three shifts on a rotation - 7.45am-4.15pm, 8.30am-5pm, 8.45- 5.15pm - and would need you to be flexible across all of them
- A positive, pro-active approach, with a focus on client/customer service
- A team player who enjoys collaborating to successfully deliver projects and best practice
- Communicate at all levels with confidence and clarity
- Listen actively and openly to the team and peer group
- Openly encourage collaborative ways of working and cross department communication and engagement
