office administrator Trafford Park, England
Job description
Job Description Post: Administrative Assistant
Remuneration: Actual Salary £21,222,24 per year
Responsible to: The Office Manager
Status: Permanent
Hours: 08:00 – 16:00 Term time plus 5 Inset days and 2 weeks in the holidays
All members of staff are part of a professional team which supports the aims of the Academy. Colleagues should co-operate and be supportive in ensuring the smooth running of the school and, as members of a team, take responsibility for any child within the school community as necessary.
Main Responsibilities
1. Assist in the day -to-day smooth running of the school office including aspects of administrative organisation and reception duties when required. Act as the first point of contact for parents and visitors arriving in school.
2. Update record/information systems
3. Assist with managing the schools email inbox, ensuring the school meets its expected response times and emails are forwarded to relevant staff member as necessary
4. Deal with telephone and face-to-face enquires efficiently and in a professional and supportive manner
5. Manage and organise completed forms from parents
6. Provide administrative support to staff as needed
7. Assist with organising parents’ evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required
8. Keeps records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all times
9. Carry out first aid
PERSON SPECIFICATION
Qualifications and training
- First aid training (or wiliness to complete it)
Experience
- Carrying out administrative tasks
- Dealing with face-to-face and telephone interactions
- Working with children or young people
- Working and collaborating within a team
Skills and Knowledge
- Good oral and written communication skills
- Ability to respond quickly and effectively to issues that arise
- Ability to plan, organise and prioritise to meet deadlines
- Ability to use own initiative and act accordingly
- Excellent attention to detail
- Ability to use IT packages including word processing, spreadsheets and presentation software
- Ability to use relevant office equipment effectively
- Ability to build effective working relationships with colleagues
- Understanding of data protection and confidentiality
- Understanding of safeguarding
Personal Qualities
- Commitment to promoting the ethos and values of the school and getting the best outcomes for all pupils
- Commitment to acting with integrity, honestly, loyalty and fairness to safeguard the assets, financial probity and reputation of the school
OUR COMMITMENT TO SAFEGUARDING
The Macclesfield Academy is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.
All successful applicants will be requested to undertake an Enhanced Disclosure and Barring Service check. A Section 128 check will be carried out on individuals applying for any role that retains or has been delegated any management responsibilities under the terms of a direction made by the Secretary of State for Education.
OUR COMMITMENT TO EQUALITY
The Macclesfield Academy is committed to promoting equality for all students and employees. Every individual will be treated with courtesy and respect, and their contribution to the learning process will be valued.
Job Types: Full-time, Permanent
Salary: £21,222.24 per year
Benefits:
- Company pension
- On-site parking
Schedule:
- Monday to Friday
Work Location: In person
Application deadline: 20/06/2023
