office administrator York, England
Job description
Department: School Office (St Peter’s 2-8 & 8-13)
Hours of work:
Role 1 - Mon to Fri 08:00 to 13:30 Term Time Only + 2 weeks
Role 2 – Mon to Fri 12:30 to 18:00 Term Time Only + 2 weeks
In addition, half a day (08.00 to 12.00) is worked on a Saturday on a rota basis (approx. 12 per year) as part of the normal working week for which compensatory time off will be given
Salary: £14,162 p.a. from 1st September 2023
St Peter’s School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment by complying with the school’s Child Protection and Safeguarding Policy and Procedures at all times. The successful applicant will be required to undergo statutory pre-employment checks, including a Disclosure and Barring Service check.
Overall purpose of the post:
To provide a professional reception and school office administration service to visitors, parents, staff and pupils
Key responsibilities:
- To answer/deal with queries, both face to face and via the telephone, take messages and pass them on to the relevant member of staff in an appropriate and timely manner
- To provide appropriate reception cover as and when required, including pupil registration
- To deal with internal and external post and emails on a day-to-day basis, including bulk mailings
- To provide services to teaching staff such as reprographics and event support
- To maintain accurate pupil records and undertake data inputting
- To oversee specific areas of office administration including (this is not a comprehensive list of duties and is subject to variation as the office need requires)
- To minute meetings as required
- To undertake housekeeping in the office, reception and other adjacent spaces, ensuring their appearance is neat and tidy at all times
- To be a flexible and supportive member of the team
- To maintain strict confidentiality at all times with due references to the School’s Data Protection Policy and Procedures
- To provide excellent levels of service at all times
- To attend and take part in team meetings & regular reviews with line manager etc.
General
· Health & Safety - You have a legal duty to take reasonable care of your own health and safety and that of others and you are expected to be familiar with, and adhere to, St Peter’s School’s Health and Safety policy
· School values – You have a duty to ensure your work, communication and approach conforms to the school’s core values and mission. You will need to be aware and comply with school rules, policies and procedures at all times including, but not limited to, those relating to safeguarding, conduct, equality and data protection
Note: This job description is not intended to be a comprehensive list of duties and responsibilities associated with the post. The post holder will be expected to comply with any reasonable request to undertake work of a similar level that is not specified in this job description.
This job description may be amended at any time following discussion with the post holder.
The closing date for applications is Monday 31st July at 10.00am.
The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful applicant will be subject to checks by the Disclosure and Barring Service. The post holder will be required to take care to safeguard their own safety and that of others with whom they work and to co-operate with those designated with responsibility for health and safety.
Registered Charity Number: 1141329
Job Type: Part-time
Part-time hours: 27.5 per week
Salary: £14,162.00 per year
Benefits:
- Company pension
- Cycle to work scheme
- Discounted or free food
- Free parking
- On-site parking
- Sick pay
Schedule:
- Monday to Friday
- Weekend availability
Education:
- GCSE or equivalent (required)
Work Location: In person
