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office administrator

office administrator Inverness, Scotland

Scottish Prison Service
Full Time Inverness, Scotland 23426 - 12.04 GBP ANNUAL Today
Job description

The post holder will be part of the Finance & Administration team at HMP Inverness. The post holder’s main duty will be processing the mail received into the Establishment – Royal Mail deliveries, internal mail and email-a-prisoner etc. Scanning mail through the X-Ray machine, sorting and distributing. This position will be job-shared in order to carry out mail administration on a Saturday.

Being part of a multi-functional team, other administration tasks will be part of this role, including – answering switchboard telephone & email enquiries, booking prisoner visits, general data input e.g. updating prisoner records, prisoner mobile/PIN phone administration and assistance within the prisoners canteen when required (manual handling duties may be required).

Responsibilities

To collect and log the mail & email-a-prisoner correspondence received into the Establishment, ensuring all necessary processes and procedures are followed daily.


To provide general administrative duties such as answering the telephone, filing, data input. Ensuring secure storage and maintenance of data.
Assist in the processing of prisoner Wages/PPC/Canteen and phone transactions through appropriate SPS systems.
Assist in the maintenance of the prisoner mobile phone database – issuing and returns of mobile phones.
Required to handle confidential information and follow correct administrative protocols and procedures.
As part of a multi-functional team, the post holder will be required to carry out other tasks/relief cover as specified by the Office Manager, commensurate with their grade. This may include some manual handling duties.
Person Specification
SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role.
Qualification Requirements
Minimum of 2 National 5 or equivalent qualifications including English and Mathematics or relevant experience gained in a similar role/environment. Essential
Knowledge, Skills and Experience Requirements
Experience of carrying out administrative duties – such as answering of telephones, filing and input of data. Essential

Experience of MS Office packages, specifically Microsoft Word, Excel and Outlook. Essential

Experience of handling confidential information. Essential
Behaviour Requirements
Relationships & Collaboration
Listen & Communicate
Plan & Organise
Accountability & Initiative
Selection method 1
Interview

Post Jobs Online Apply Job
office administrator
Scottish Prison Service

www.sps.gov.uk
Edinburgh, United Kingdom
Colin McConnell
$5 to $25 million (USD)
1001 to 5000 Employees
Government
National Services & Agencies
Government & Public Administration
1993
Apply Job
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