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Job description

About Keplin Group Limited:

Keplin Group Limited is a leading e-commerce and distribution company, specialising in importing and distributing innovative, high-quality products under our own brand. We are based in Brentford, where we foster a vibrant and creative working environment.

Job Summary:

We are seeking an efficient and organised Office Administrator to join our team. This role is critical to the smooth running of our office, supporting our e-commerce and distribution activities, and providing administrative assistance to our accounts, logistics, and marketing departments. The ideal candidate will have excellent attention to detail, strong organisational skills, and a passion for problem-solving.

Key Responsibilities:

• Conduct data entry tasks, ensuring accuracy and efficiency.
• Upload and manage content on our various e-commerce platforms.
• Maintain and update our CRM software, keeping track of customer interactions and transactions.
• Manage inventory using our proprietary software, ensuring adequate stock levels and timely reordering of supplies.
• Provide administrative support to the accounts department, assisting with invoice processing, record maintenance, and other financial tasks.
• Assist the logistics department with scheduling, tracking, and paperwork.
• Coordinate with team members and communicate relevant information.
• Prepare regular reports on expenses, office budgets, and inventory status.
• Manage office supplies stock and place orders when necessary.

Qualifications and Skills:

• Minimum 1-2 years experience as an office administrator, office assistant, or relevant role, preferably within an e-commerce or distribution setting.
• Proficiency in data entry, with an emphasis on accuracy and speed.
• Experience in content management and CRM software.
• Knowledge of inventory management principles and software.
• Outstanding communication and interpersonal abilities.
• Proficiency in Microsoft Office and office management software.
• Excellent organisational and leadership skills.
• Familiarity with office management procedures and basic accounting principles.
• High school diploma; BSc/BA in office administration or relevant field is preferred.
• A proactive, team-oriented approach with a willingness to learn and take on new challenges.

Benefits:

• Competitive salary, commensurate with experience.
• Opportunity to work from home every Thursday.
• Generous holiday allowance and pension scheme.
• Collaborative and supportive work environment.
• Opportunities for personal and professional development.

How to Apply:

If you meet these requirements and you're passionate about e-commerce and distribution, we would love to hear from you. Please apply with a copy of your current CV and a cover letter detailing why you feel you're right for this role.

Applications will be accepted until the position is filled. We thank all applicants for their interest in this opportunity; however, only those selected for an interview will be contacted.

Please note: This role requires you to be based at our HQ in Brentford.

Job Types: Full-time, Permanent

Salary: £20,000.00-£24,000.00 per year

Benefits:

• Casual dress
• Company events
• Company pension
• Employee discount
• Free parking
• On-site gym
• On-site parking

Schedule:

• Monday to Friday

Supplemental pay types:

• Yearly bonus

Ability to commute/relocate:

• Brentford, Greater London: reliably commute or plan to relocate before starting work (required)

Education:

• Certificate of Higher Education (preferred)

Experience:

• Administrative: 1 year (preferred)

Language:

• English (preferred)

Licence/Certification:

• Driving Licence (preferred)

Work Location: In person

Reference ID: Office Administrator - Keplin Group Limited