office administrator York, England
Job description
ADMINISTRATIVE ASSISTANT
MAIN PURPOSE OF JOB
To provide an efficient and effective reception, secretarial and admin support function within a school under the guidance of a more senior colleagues.
CORE RESPONSIBILITIES, TASKS & DUTIES:
General admin & advisory support to Head and other school staff.
Routine clerical support (filing, faxing, photocopying). Sort, distribute, post/mail. Taking bookings / hiring out facilities, this may include supporting extended school activities. Process requisitions, invoices, routine orders and payments.
Producing word processed documents, standard letters and forms.
Reception front of house duties (answer telephones, general enquiries). Receive visitors, ensuring they are dealt with promptly and courteously.
Admin support for pupil reports and school meals.
Provide pupil welfare/first aid. General support for school trips / special events.
General support in other areas of the school, for example basic technical duties (including specialist areas; library, ICT science DT), basic premises site maintenance.
CREATIVITY & INNOVATION
Subject to supervision, established procedures, practices and daily routines, the jobholder has the ability to suggest a better working practice and to implement it with the mutual agreement of the supervisor/ manager.
May need to deal with routine problems.
Respond to routine correspondence.
Design and apply IT systems to support own work.
Ability to give routine advice and seek information from pupils / parents
CONTACTS & RELATIONSHIPS
Under the guidance of a more senior colleague / Headteacher.
All staff, pupils, parents, and Governors.
Contact with LA Officers, suppliers, Special Educational Needs (SEN) agencies and Social Services.
DECISIONS – discretion & consequences
Working within understood school policies, uses some initiative and judgement.
Makes decisions from an established range of alternatives, e.g. ordering supplies, inputting/ updating information on the system.
Uses discretion when responding to enquiries so as not to commit any breaches of confidentiality.
Judgements involving straightforward, job-related facts or situations.
Can suggest modifications/ variations to practices.
The administration which the jobholder undertakes has an impact on the internal efficiency of the operations of the department and the service it provides to staff, pupils and/or parents.
WORK ENVIRONMENT – work demands, physical demands, working conditions & work context
Work Demands
The job has a constant predictable workload with routine. Required to work to deadlines.
Physical Demands,
This role is largely office bound but sometimes involves moving around the school premises
Working Conditions
No unpleasant working conditions. Normal office environment
Work Context
There may be a risk of abuse from some pupils / parents and a risk from contagious illnesses
KNOWLEDGE & SKILLS
Computer literacy, numerate, typing/secretarial skills.
Understanding of a number of routine administrative work procedures. Ability to provide accurate information.
Ability to communicate effectively at all levels.
Understanding of SEN and child protection issues.
A pro-active record of CPD
Job Types: Part-time, Permanent
Part-time hours: 30 per week
Salary: From £14,279.00 per year
Benefits:
- Company pension
- Cycle to work scheme
- Free flu jabs
- Free parking
Schedule:
- Monday to Friday
- No weekends
Work Location: In person
Application deadline: 18/08/2023
