office administrator Birmingham, England
Job description
We are searching for an experienced and professional Office Administration Assistant to join a friendly and hardworking team.
Your responsibility as a Assistant to Senior Leadership Team is to oversee the administrative activities that facilitate the smooth running of an office, organising people, information and other resources to facilitate an excellent place to work.
The ideal candidate will have extensive experiacne working within a busy office environment, assisting a SLT and or Directors in the smooth running of their operations.
Key Deliverables and Accountabilities:
- You'll ensure that office equipment is maintained to the appropriate quality and quantity, relevant records are up to date and all administrative processes work effectively.
- Use a range of software, including email, spreadsheets and databases, to ensure the efficient running of the office.
- Manage online and paper filing systems.
- Develop and implement new administrative systems, such as record management.
- Organise the office layout and maintain supplies of stationery and equipment.
- Maintain the condition of the office and arrange for necessary repairs.
- Organise and take minutes of meetings for Directors.
- Oversee the recruitment of new staff, sometimes including training and induction.
- Ensure adequate staff levels to cover for absences and peaks in workload by managing the holiday allocation.
- Promote staff development and training.
- Implement and promote equality and diversity policy.
- Assisting with reports and collating information.
- Review health and safety policy and ensure they're observed.
- Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies.
- Arrange regular testing for electrical equipment and safety devices.
- Attend conferences and training.
- Be able to analyse and interpret data effectively.
- Maintaining records in accordance with the company's supplying reports and information as necessary.
- Create effective communication across all departments to ensure cohesion
- Maintain HR processes
- Carry out daily H&S checks of the office.
- Keep boards within office updated
- Maintain all HR processes and functions within timescales set out
For more information please do not hesitate in contacting Marianne at Gazelle Recruitment.
Job Types: Full-time, Permanent
Salary: £24,000.00-£27,000.00 per year
Benefits:
- Company pension
- On-site parking
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Birmingham: reliably commute or plan to relocate before starting work (required)
Experience:
- Administrative experience: 2 years (preferred)
Work Location: In person
