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Office Administrator - AO Arena, Manchester

We are ASM Global, and we host breath-taking live events at our venues around the globe. Our impressive network of over 350 Stadiums, Arenas, Conference Centres and Theatres have welcomed some of the World’s most exciting Music Artists and Sporting Events. Our vision is to connect the world through inspiration, innovation and imagination in order to realize the potential of the spaces and places that bring people together.

WHERE WE OPERATE IN THE UK

Our UK venues are some of the most exciting spaces in live music and entertainment. All with a rich history, having played a part in shaping the culture in the local areas for many years. These are;

• P&J Live Aberdeen
• The Playhouse, Whitley Bay
• Utilita Arena, Newcastle
• First Direct Arena, Leeds
• York Barbican
• Bonus Arena, Hull
• AO Arena, Manchester
• The Bridgewater Hall, Manchester
• Ovo Arena, Wembley
• Olympia London

THE AO ARENA

The AO Arena has welcomed over 30million guests and thousands of World-renowned artists since opening its doors in 1997. It has played a vital role in shaping Manchester’s music scene and has supported artists from back-rooms to main stage. With its £50million redevelopment, the new look AO Arena will attract more artists and for more fans, for many years to come.

Made in Manchester, Made for Manchester.

THE ROLE

Having a strong administration team, within a business, is fundamental and this role will be crucial to ensuring that each department is supported. You will help to streamline processes, assist team members with all administrative tasks and generally be that go to person when someone needs help. This is a well-rounded role and a great opportunity for someone to come in and learn the basics of the business with the potential for growth. Together with the Office Manager, you will be responsible for the day-to-day running of the office which includes anything from setting up meetings, running to the shop for last minute essentials and helping with recruitment and inductions of new team members.

YOUR RESPONSIBILITIES

• Be the go-to person for all admin and organisational tasks for each department.
• Collecting deliveries and organising them in the office.
• Data entry tasks.
• Keeping records of training and requirements.
• Complete expense forms for team members and submit to finance.
• Order stationery.
• Assist with recruitment for the Arena, this will involve arranging interviews, updating recruitment trackers, help with induction days and collating right to work documents.
• Scheduling meetings, phone calls and office visits.
• Set up refreshments and arrange lunches as required for meetings and/or training sessions.
• Meet and greet visitors and manage the sign-in process.
• Manage car park passes.
• Assist with travel arrangements for the teams.

WHO WE’RE LOOKING FOR

• Self-starter and able to work on own initiative.
• Confident and clear communicator.
• Someone who is flexible and can turn their hand to any task.
• A positive energy with a real can-do approach.
• Someone with an open mind who will question processes and come up with new ideas.
• Great attention to detail.

• Please note that due to the number of applications we receive, we are unable to contact you if you are unsuccessful