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Job Title: Office Administrative Assistant (RPA 077648)

PP-SRS-GRD: S-0303-6
Location: RAF Lakenheath

Vacancy Number: RPA077648

Open Date: 11 September 2023

Close Date: 18 September 2023
Work Hour Per Week: 37.5

Salary (Per Hour): £11.56-£15.66 under 23yrs, £11.84-£16.04 over 23 yrs

NOTE: Several vacancies may be available - multiple selections can be made from this announcement

Main Purpose

We are currently seeking a highly skilled and motivated individual to join a premier team of Office Assistants at the 48th Component Maintenance Squadron, Royal Air Force Lakenheath, United Kingdom.

The primary purpose of this position is to serve as the primary point of contact to the squadron commander/director for administrative support programs to include but not limited to task management, cybersecurity liaison (CL), Government Travel Card (GTC) program, Defense Travel System (DTS) administrator, drug demand reduction program, health care program, fitness program, Government Purchase Card (GPC) program, safety program, Automated Data Processing Equipment (ADPE) accounts, security program, supply program, civilian timecard program and unit recognition program. The administrative assistant directly assists the commander/director in the management of all administrative support program functions; serves as the resident subject matter expert for all mandated administrative support programs; serves as a unit liaison to the military and civilian personnel offices and performs other clerical and administrative work in support of the office/organization.

If you’re looking for a challenging, gratifying career supporting the US Visiting Forces in the United Kingdom -- this job is for you; apply today!

Knowledge and Experience Required
Applicants must demonstrate the following:

1. Knowledge of the organizational and functional responsibilities and operations of an organization.

2. Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.

3. Skill in fact-finding, problem analysis, problem resolutions, and development of concrete action plans to solve problems.

4. Ability to gather, analyze and present facts, communicate effectively, using tact and courtesy and posses the ability to plan, organize work, and meet deadlines.

5. Ability to plan and organize management programs and functions of an organization.

Other Important Information

• Hours of work: 0730 1600 Start & end times may be modified due to mission needs and in accordance with organization’s flexible working policies.
• Will be required to handle and safeguard sensitive information in accordance with applicable US and UK laws, rules, and regulations.
• Must obtain and maintain the appropriate security clearance.
• May be assigned other duties that are appropriate to the grade and skill set of the employee.
• May be required to travel by military and/or civilian aircraft in the performance of official duties or attend necessary training. Position may be coded as mission essential.
• A 6-month probationary period will be required.
• Overtime may be required.
• May be required to travel overnight to US or other countries in the performance of official duties or attend necessary training.

Other significant facts pertaining to this position are:

Benefits

• 25 days Annual Leave + UK Holidays, Annual Leave year-to-year carryover in accordance with program policy
• Paid Sick Leave; year-to-year carryover in accordance with program policy
• Pension Scheme
• Life Assurance Scheme
• Employee Assistance Program (EAP)
• Free on-site parking
• Specialized Training provided throughout entire period of employment
• Development opportunities available
• Time off, cash and honorary awards and recognition available for significant contributions and consistent high performance
• Free access to on-site gym facilities

Who Can Apply

• Citizens of the UK, Nationals of European Community (EC) Countries, and Commonwealth Citizens, other Foreign Nationals, and Stateless persons provided no restrictions have been imposed as a condition of continued residency in the UK.
• Applicants who have a minimum of five years consecutive residency in the UK are considered for this position; however, those who do not meet this criterion will be considered on a case-by-case basis. All successful applicants will require a security clearance.
• Please note pre-appointment security clearance requirements may delay start date.
• Proof of identification in the form of a photo ID will be required, for example a driving license or current passport.
• This position may have certain restrictions to US citizens due to the Status of Forces Agreement. For additional information contact the LNDH team on 01638 544955.

How To Apply
Interested candidates must complete an application form obtainable from the Civilian Personnel Website; https://www.mildenhall.af.mil/Portals/9/documents/civ_pers/AFD-150724-024.pdf?ver=2016-04-28-085219410.

All applications must submit the following documents to be received prior to the closing date to be considered for the position.

Required Documents

• LNDH Application
• Curriculum Vitale and/or Resume

Optional Documents

• Transcripts
• Certifications
• Letters of Recommendation
• Right to Work Documentation

Equal Opportunity Employer
There will be no discrimination in employment practices based on gender, age, marital status, disability, race, nationality, religion or beliefs, sexual orientation, being or not being a member of a trade union.

Job Types: Permanent, Full-time

Salary: £23,088.00-£31,278.00 per year

Benefits:

• Bereavement leave
• Canteen
• Company pension
• Free parking
• Gym membership
• Life insurance
• On-site gym
• On-site parking
• Sick pay

Schedule:

• Monday to Friday

Supplemental pay types:

• Performance bonus

Ability to commute/relocate:

• Lakenheath, Suffolk: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 18/09/2023
Reference ID: RPA 077648