Job description

NOTARIAL CLERK JOB DESCRIPTION

Notary.co.uk are an innovative and friendly firm of notaries with a main office Victoria, central London and a secondary office Canary Wharf.

We work in a busy, transactional and fast moving office environment, assisting a variety of interesting clients on a daily basis. We are a small growing team, looking for the right person to contribute and enhance our service as we look to expand.

The role will be as a Notarial Clerk/Administrative Assistant, and will be based at our Victoria office.

The salary will be between £25,000 to £30,000 per annum, depending on experience.

We feel the role may suit best those who have experience working in a legal environment, however anyone who has an interest in the role and feels it would be a good fit is welcome to apply.

KEY DUTIES:

· Dealing with enquiries via email, telephone, Whatsapp and PureChat;

· Managing client instructions from initial enquiry to completion (including taking instructions, reviewing documents, providing quotes, advising on requirements, managing bookings, ensuring services are completed, notifying clients and dispatching documents);

· Tracking client instructions from the initial enquiry through to completion;

· Generating invoices, emailing them to clients, emailing card receipts to finance team, assisting with credit control;

· Attending to clients at appointments, including initial greetings, scanning KYC documentation and taking payment;

· Checking notarial certificates/documents for quality control purposes;

· Scanning and binding documents;

· Ensuring Notarial Register is updated and maintained on a daily basis;

· Sorting and managing incoming post;

· Arranging and managing outbound post and couriers;

· Assisting with the legalisation of documents, including travelling to the FCDO and various embassies when required;

· Assisting with ensuring internal procedure manuals are kept up-to-date;

· Assisting as may be required with content creation on Company blogs, social media channels and website.

· Assisting practise manager/management with general administrative and office tasks and any other tasks that may be required on a day-to-day basis;

KEY SKILLS:

· Ability to work independently and in a team;

· Excellent organisational, time-management and prioritising skills;

· Fast typing;

· Ability to work in a fast moving, busy environment and meet deadlines;

· Meticulous attention to detail and strong degree of conscientiousness;

· Strong communication skills, both written and verbal;

· Excellent written and spoken English;

· Excellent customer service and phone manner;

· Proactive approach to work, and capacity to show initiative;

· Strong IT skills, particular Microsoft Office;

· Able to absorb information, including legal concepts, and convey information to others.

Work Remotely

• No

Job Type: Full-time

Salary: £25,000.00-£30,000.00 per year

Schedule:

• Monday to Friday

Supplemental pay types:

• Performance bonus

Work Location: In person