Mayor's Administrative Assistant Hendon
Job description
Available Job Today About Barnet Council
Barnet is a borough with much to be proud of. Our excellent schools, vibrant town centres, vast green spaces, and diverse communities all help make it a wonderful place to live and work. As a council we want to build on these strengths as we move into the future. We are growing and developing as an organisation to meet the challenges facing our borough and we are committed to working with partner organisations and residents to make Barnet even better. As an organisation, our staff are committed to Our Values: Caring, Learning to Improve, Inclusive, Collaborate.
About Directorate
The Assurance Group is an independent and objective department within Barnet Council. The Group is responsible for the delivery and management of all assurance functions as well as providing oversight and assurance to the Council Management Team (CMT) and Members on governance procedures and business processes.
About the role
This is a high profile administrative role which is politically sensitive with a critical reputational risk to the council. The post holder is to provide support services to the Mayor’s Office. This includes: Answering telephone calls and responding to e-mails; Using judgement to either respond to invitations, emails and correspondence or refer matters to the Mayoral Services and Civic Events Manager; The creation and distribution of the Mayoral weekly diary; Supporting the organisation on large scale civic events, including Holocaust Memorial Day, Civic Awards and the Mayor’s Civic Service and Civic visits from schools and organisations invited by the Mayor, including from overseas, arranging hospitality as required.
About you
- Relevant administrative and/or secretarial qualifications are desirable
- On the job experience supplemented with relevant training (essential)
- Experience dealing with senior community representatives, elected officials and chief officers in various organisations is desirable
- Proven experience of providing administrative support in a busy office environment
- Experience of managing complex diary requirements at a senior level
- Excellent knowledge and experience of Microsoft office and a variety of ICT to research, retrieve and update information and write relevant correspondence.
- Experience of writing clear and concise correspondence.
- 30 days annual leave, plus public and bank holidays
- Access to the Local Government Pension Scheme, which provides a valuable guaranteed income in your retirement together with security for your dependents
- Work-life balance options may include hybrid working, flexitime, job share, home working, part-time
- A vast range of lifestyle discounts from major retailers, supermarkets, energy suppliers and more
- Broad range of payroll benefits including cycle to work, eye care vouchers, travel and gym membership
- Excellent training and development opportunities
- Employee well- being training programs including confidential employee assistance
How to apply
Read the job description and person specification before clicking ‘Apply’ to commence the online application form. If you would like any further information about the role before applying, please contact Angela Richardson on [email protected]
Barnet Council is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults and expects all staff and volunteers to share this commitment. Barnet operates stringent safer recruitment procedures.
To deliver Barnet Council’s commitment to equality of opportunity in the provision of services, all staff are expected to promote equality in the workplace and in the services the Council delivers. As such we value diversity and welcome applications from all backgrounds. For further information, please read our equality statement.
Barnet Council embraces all forms of flexible working (including part-time, compressed hours, and remote working) and is committed to offering employees a healthy work-life balance. Candidates are encouraged to talk about relevant requirements and preferences at interview. We can’t promise to give you exactly what you want, but we do promise not to judge you for asking.
Barnet Council is a Disability Confident Committed Employer. We welcome and encourage job applications of all abilities. If you require any reasonable adjustments in the application or interview, please contact the lead contact on this advert. We will make reasonable adjustments to make sure our disabled applicants and those with health conditions are supported throughout our recruitment process. We support the access to work scheme, further details are available at www.gov.uk/access-to-work/apply
All posts with the council are subject to a probationary period of six months, during which time you will be required to demonstrate to the council satisfaction your suitability for the position in which you will be employed.
Due to the high number of applications that are received for some posts we may close vacancies before the stated closing date if sufficient number of applications are received. Therefore, please apply as soon as possible.
Please ensure you regularly check the email account (including JUNK MAIL folders) that you use to submit your application, as any further communication regarding your application will be sent electronically. Should you not hear from us within four working weeks of the closing date for this post, then regretfully in this instance, you have not been shortlisted.
