Administrative Assistant Bridgwater, England
Job description
Role Responsibility:
ADMINISTRATIVE ASSISTANT
Salary: £28,920.18 per annum
Working Hours: Permanent, Full Time, 40 hours per week (Mon - Fri)
Location: Hinkley Point C, Bridgwater, TA6 4FJ
Excellent company benefits including Contributory Pension.
At G4S Facilities Management we are passionate about the services we deliver; and our facilities management professionals are at the heart of everything that we do.
The first new nuclear power station to be built in the UK in over 20 years; Hinkley Point C in Somerset will provide low-carbon electricity for around 6 million homes and bring lasting benefits to the UK economy.
We have an opportunity for an Administrative Assistant to join our team at Hinkley Point C. This is a full time role working 40 hours per week, Monday to Friday between 8am and 5pm. Administrative Assistants are required to provide administrative support services to the G4S Management and Operational Teams, including the contract staff managing payroll and personnel queries.
Responsibilities:
To maintain central office systems, ensuring that records are accurate and consistent with relevant company procedures.
Maintain and deliver various staff related procedures in accordance with G4S FM HR processes and procedures, including but not limited to:
Payroll and Pensions.
Sickness/Absence recording, tracking and reporting.
Weekly and monthly reconciliation of Kronos timecards.
Holiday & TOIL recording, tracking and reporting.
Creating and updating personnel files.
Assisting with the end-to-end recruitment process.
Supporting with Inductions for new starters, including preparation of staff handbook and new starter documentation.
Issuing of offer letters and Terms and Conditions of Employment.
Annual appraisal support.
To provide statistical information to the SMT in preparation of the monthly trading report.
To attend and support meetings providing minute taking services.
Have a sound understanding of the Hinkley Point C Site Operations Agreement and keep up to date with yearly updates.
Assist in the administration, document control and coordination of the contract QMS.
To handle telephone enquiries, both internal and external.
The Ideal Candidate:
Essential Criteria:
Sound knowledge of IT systems (word, excel, google suite).
Confidentiality.
Organised and methodical.
Reliable & conscientious with an eye for detail.
Desirable Criteria:
Knowledge of Kronos, Workforce and WIMS.
Payroll software experience an advantage.
Basic understanding of HR processes.
Benefits:
While working for G4S, you are entitled to a number of benefits and offers from G4S partners and other organisations, from employee assistance provided through WeCare, to RAC cover and so much more, including the below;
Progression, training and development catered to you.
Charity work.
Refer A Friend incentives.
Company pension scheme with employer contributions.
G4S Life Assurance Scheme.
Subsidised healthcare plan.
Charity work- Match-IT and Payroll Giving.
Confidential Counselling Services.
24/7 support specialising in health and medical.
Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers.
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