Library Assistant Swansea, Wales
Job description
To be an integral member of the Library and Knowledge Services team responsible for providing and promoting a high quality service to staff of the Health Board and students on placement.
A first point of contact for library users, as library assistant the role is strongly focused on excellent and friendly customer service. Helping to maintain the library environment whilst assisting in the day to day running of the library will be the main aspects of the role as well as helping to offer a virtual library service to staff across the organisation.
The successful candidate will be efficient and organised with a flexible attitude to work. They should have excellent IT skills and enjoy working as part of a team on a wide diversity of tasks. They should also be able to work independently.
The ability to speak Welsh is desirable for this post. Welsh and/or English speakers are equally welcome to apply.
To assist the Library Service Managers in providing a library and information service to staff of the Health Board and students on placement, to contribute to their provision of clinical care and their personal development, research and educational activities.
The post holder will carry out a wide range of tasks including using the library management system, answering enquiries, processing inter-library loan requests, placing orders, handling petty cash, cleaning and maintaining computer equipment and participating in the opening and closing of the library.
Swansea Bay University Health Board (formerly ABMU) was created on 1 April 2019, after responsibility for providing healthcare services in the Bridgend County Borough Council area passed from ABMU to the new Cwm Taf Morgannwg University Health Board.
Swansea Bay UHB covers a population of around 390,000 in the Neath Port Talbot and Swansea areas and we have a budget of around £1bn. The Health Board employs approximately 12,500 staff. It has three major hospitals providing a range of services: Morriston and Singleton in Swansea and Neath Port Talbot Hospital in Baglan, Port Talbot.
We also have a community hospital and primary care resource centres providing clinical services outside the main hospitals. Mental health and learning disabilities services are provided both in hospital and community settings. Morriston also delivers one of two cardiac surgery services in Wales.
The Health Board is part of a Regional Collaboration for Health (ARCH), which is a partnership with Hywel Dda University Health Board and Swansea University. ARCH is a unique collaboration project aimed at improving the wellbeing and health of South West Wales.
To find out more, please see: https://sbuhb.nhs.wales/
- Communication
- Processing of incoming and outgoing mail.
- Providing induction on how to use the library service to new users including students on placement.
- Responsible for monitoring and actioning emails in the generic library email accounts.
- Working closely with library assistants at other hospital sites on the creation of seamless library processes and procedures.
- Participating in library assistant meetings. Scheduling, chairing and taking minutes at meetings.
- Management
- Responsible for the smooth operation of all loans, renewals and reservations using the Library Management System.
- Registering new users, updating existing user records and ensuring compliance with data protection legislation.
- Monitoring and responding to library overdue notices. Prepare invoices as and when required.
- Responsible for delivering an efficient document delivery service, providing photocopies, books and scans as requested. Liaising with regional and national document supply services and ensuring compliance with relevant copyright requirements.
- Assisting and supporting library users with Knowledgeshare current awareness service.
- Responsible for stock processing new items and displaying within the library.
- Carrying out repairs to damaged items.
- Shelving and tidying books in accordance with the Wessex Classification Scheme. Responsible for the general upkeep of the library.
- Creating new library displays and maintaining up to date noticeboards, posters and signage.
- Participating in library open days and promotional events both within the organisation and at local and regional training events.
- Finance and Resource Management
- Responsible for ordering stationery and library equipment on Oracle. Receipting items on arrival.
- Monitoring office supplies and re-ordering when necessary.
- Assisting with the management of the Salto access system including the handling of card deposits and receipts.
- Management of petty cash, issuing receipts in accordance with Health Board financial policies and procedures.
- Information Resources
- Daily use of a variety of IT packages including Microsoft Office applications, the Library Management system and Internet and Intranet.
- Assisting with library social media accounts.
- Responsible for ensuring library PCs, laptops, equipment and printers are in good working order. Problem solving and when necessary reporting issues to the IT Helpdesk. Ensure regular cleaning of IT and library equipment in line with infection control procedures.
- Undertaking bibliographic searches for users using electronic resources and internet sources.
- Providing library users with a photocopying and scanning service.
- Assisting library users with IT, particularly ESR and other online learning packages.
- Education & Training
- Participating in the Personal Appraisal Development Review (PADR).
- Complying with all mandatory training requirements including ESR.
- Demonstrating a commitment to life-long learning by participating in local and regional training events and undertaking training relevant to current role.
- Service Delivery
- Contributing to the implementation of the library strategy and action plan by working towards agreed objectives.
- Assisting in the collation of library usage statistics and participating in local and regional audits of use and surveys.
- Participating in opening and closing routines for the library.
- Maintaining a good working knowledge of copyright and data protection legislation.
- Participating in cover for the other Health Board libraries when necessary.
- Carrying out any other duties appropriate to the grade.
