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Job Title: Library Associate

Department: Medical Education Date: July 2023

FLSA: Non-Exempt Work Location: Louisiana Campus

Employee Category: Classified Work Schedule: M-F and Weekends, 40
Staff hrs/wk – flexible schedule

Reports to: Director for Library Percent Employment: 100 %
Services

Direct Reports: N/A

I. Job Summary:
The Library Associate’s primary role is to perform a variety of customer service, circulation,
and/or technical services duties to ensure quality library service and a positive library
atmosphere. The Library Associate will also assist with other VCOM tasks as needed.

II. Job Duties:
1. Performs all aspects of opening and closing library/study room and circulation desk.
2. Keeps the photocopiers supplied with paper for student copying, performs basic

technical support (e.g., paper jams, toner, etc.) as necessary.
3. Maintains a working knowledge of the Library check out system, the VCOM Electronic

Library and the print catalog.
4. Shelves, reads, and straightens the books and other Library materials as necessary.
5. Performs minor repairs on Library materials.
6. Assists Library patrons in the use of computers and photocopiers.
7. Learns and complies with Library policy.
8. Responsible for Library supplies: photocopy paper, staplers, staples, scotch tape, and other

items used on a regular basis.
9. Perform photocopying and other administrative duties as required by priority or as assigned.
10. Perform other duties as assigned.

III. Required Qualifications:

• Education and/or Experience: Associate’s or higher academic degree preferred but no

• Licensure or certification: N/A

• Ability to make decisions within stated guidelines and to work independently in a wide

• Ability to alphabetize files and perform clerical tasks with neatness and precision

• Ability to apply library rules and regulations as found in staff manuals and statements of

• Ability to type accurately, at a reasonable rate

• Aptitude and interest in library work

• Ability to shelve and retrieve library materials

• Ability to read both print and computer-monitor display lettering

• Ability to maintain proper emotional balance in all types of situations

• Excellent interpersonal and communications skills

• Strong team player

• Commitment to company values

• Basic computer proficiency

• Previous library experience
  

Preferences are given to candidates who have worked in academic environments.

Successful candidates will be subject to a criminal history background check.

Regular, reliable, or predictable attendance is an essential function of the job.

IV. Working Conditions and Efforts: The physical demands and work environment characteristics
described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions. The position requires a rapid
pace, some days with long hours to meet expectations, long distance driving to rural sites, and
the ability to organize, interpret, and utilize a large volume of information.

Physical demands: While performing the duties of this job, the employee is required to ambulate
(may be with use of assisted devices); sit, stand (or accommodate for standing); use hands and
vision for teaching; use office equipment such as computers; speak to large and small groups of
individuals for teaching; perform moderate telephone and poly-com communication/usage;
occasionally be required to lift and/or move up to 50 pounds; drive distances up to five hours or
to fly on occasion to other campuses or meetings.

Work environment: Office environment. Outside travel required 0% to 5% of time. The noise
level in the work environment is usually minimal, however the reception area with frequent
visitors, phone calls and discussions may be distracting.

This position is classified as a non-exempt position because it does not require that the
candidate/employee exercise independent judgement and discretion regarding matters
of significance.

Employment with VCOM is “at-will”. This means employment is for an indefinite

period of time and it is subject to termination by the employee or by VCOM, with or

without cause, with or without notice, and at any time. Nothing in this position

description or any other policy of VCOM shall be interpreted to be in conflict with or to

eliminate or modify in any way, the “at-will” employment status of VCOM employees.

V. VCOM Core Values: The employee is expected to adhere to all VCOM policies. As the
environment is a professional college, VCOM faculty / staff are expected to dress and behave in
a professional manner at work. VCOM faculty / staff are expected as VCOM employees, to be a

person who obeys all laws and professional expectations of an upstanding citizen of the
community. VCOM expects all employees to maintain a positive attitude in all working
relationships with all VCOM departments, employees, medical students, prospective medical
students, interns, and residents and to treat all other engaged in the duties of the employment,
with mutual respect.