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The Legal Team Assistant will be part of the General Counsel Organisation (‘GCO’) team and will work closely with the other administrative staff in London, India and North America to ensure the seamless support of the GCO team in London by providing high quality professional administration services. The GCO compromises the Legal, Compliance and Company Secretarial teams.

Responsibilities

How you'll spend your time....

• Arranging external and internal meetings (including arranging video or conference calls, preparing relevant paperwork/presentations, booking rooms, lunches, etc.)
• Making travel arrangements for overseas business trips (including itineraries, documentation, currency), organising department/team events
• Handling post, arranging couriers and photocopying
• Maintaining departmental documents and organisational charts.
• Administering and supporting the maintenance of legal records in the electronic document management system utilised by the Legal team (NetDocuments).
• Facilitating and arranging document execution and contract approval including leading on the administration of the electronic contract approval process (eCap).
• Training new joiners on the contract approval process and the document management system
• Expense processing
• Processing invoices and recording accruals
• Provide cover for colleagues during absences and/or busy periods.
• Maintaining department records including absence records
• Effective engagement and liaison with colleagues in the GCO and the wider business
• Producing professional presentations and documents on the usual suite of Microsoft Office applications

Making arrangements for new Legal and Company Secretarial team joiners and leavers

• Assisting on relevant projects as needs be for example, roll-out of document management and contract approval processes, across all legal team based in London
• Arranging annual renewal of Solicitor practising certificates for the team
• Arranging annual renewals of legal tools and subscriptions (such as Practical Law)
• Supporting the agenda and administrative requirements for periodic team meetings .
• From time to time
  

Required Qualifications

To be successful in this role you will have....

• Excellent communication skills and ambassadorial engagement with colleagues, stakeholders, suppliers and clients
• A proactive, client focused approach and can-do attitude
• Proven track record of effective teamwork
• Advanced Microsoft Office Word, Excel, Powerpoint and Outlook skills
• Knowledge of document management systems would be ideal
• Strong administration, organisational and time management skills
• Motivated and capable of acting on own initiative
• Experience of administration in a legal and/or compliance environment in the financial services sector would be beneficial

About Our Company

About Columbia Threadneedle Investments

You’ll find the promise we make to our clients is the same one we make to our employees: Your success is our priority.

Here, you’ll find growth and career opportunities across all our businesses. We’re intentionally built to help you succeed. Our reach is expansive with a global team of 2,000 people working together. Our expertise is diverse with more than 450 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies and we have the capability to create bespoke solutions matched to clients’ specific requirements.

Columbia Threadneedle is a people business and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to providing an inclusive workplace that supports the diversity of our employees and reflects our broader communities and client-base. We welcome applications from returners to the industry.

We appreciate that work-life balance is an important factor for many when considering their next move so please discuss any flexible working requirements directly with your recruiter.