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Job description

A great opportunity has arisen in our Leamington office for a Legal Secretary in our Private Client Department on a part-time permanent basis, working 20-25 hours per week Monday to Friday.

The successful candidate will provide a full secretarial/assistant service within the department, supporting multiple Fee Earners. You will need excellent keyboard skills, a polite and patient manner, initiative, and a flexible approach. It would be advantageous for the successful candidate to have at least one years’ experience working within a Private Client Department.

Job Purpose:

• Provide a full secretarial service within the department to ensure that the work is carried out in an expeditious manner and to an appropriate professional standard
• Work in accordance with the policies and procedures as set out in the Firm’s Office Manual

Key Responsibilities:

• Undertaking typing and secretarial work within the Private Client Department for multiple Fee Earners, and also assisting when needed across the Department as part of the Private Client support team
• Handling of and dealing with clients’ calls and liaising with Fee Earners where appropriate, although no legal advice may be given
• Seeing clients in Reception
• Making appointments for clients
• Conflict checks on new clients
• Locating files for next day’s appointments and passing to Fee Earner
• Maintaining filing systems
• Providing general administration tasks, as and when required
• Attending Private Client Department Support Meetings and Firm Wide Meetings
• Provide reception cover as required
• Preparing accurate invoices and cost scheduling for clients on a monthly basis under Fee Earner supervision/instructions
• Maintain and protect client confidentiality at all times internally and externally
• Undertaking any reasonable instructions given by management within the limits of this employment description

Knowledge and Experience:

• At least one years’ experience working within a Private Client Department, dealing with Wills, Powers of Attorney and Estate administration
• Excellent keyboard skills with a good knowledge of Microsoft Outlook and Word. Case management system experience would be advantageous
• Dynamic in approach and uses initiative when dealing with clients or potential clients
• A positive approach to customer service
• Ability to be a team player and flexible outlook
• Efficiency to deal with awkward situations and difficult clients in a professional manner
• Ability to remain discreet and maintain employee and client confidentiality at all times

Job Types: Part-time, Permanent

Benefits:

• Company pension
• Referral programme
• Sick pay

Schedule:

• Day shift
• Monday to Friday

Work Location: In person