Legal Personal Assistant Oxford, England
Job description
Personal Assistant
Salary: £29,000 per annum plus company benefits
Location: Oxford, OX4
Contract: Full Time, Permanent
Shifts: 37.5 hours per week, Monday – Friday, 9am-5:30pm with 1 hour unpaid break
Work model: Hybrid
Williams Lea seeks a Personal Assistant to join our team!
Williams Lea is the leading global provider of skilled business-critical support services to financial, legal and professional services firms.
Sound good so far? Then this is the perfect position for you and you are just the individual that we are looking for!
Purpose of role
The role of the Personal Assistant is to provide enhanced, proactive support to fee earners to enable them to operate efficiently. The support provided needs to be a seamless legal service to clients. The Personal Assistant role is expected to use a high degree of self-management and initiative and to maintain a high level of confidentiality.
The Personal Assistant will act as workflow manager for other support services. This includes delegating and supervising the completion of document production, file management and copying/scanning work which are primarily undertaken by other relevant business support services.
Key responsibilities
- Diary management / FE organisation including booking meeting rooms, arranging travel, itineraries, expenses
- Client care liaison
- Typing documents, letters, emails and attendance notes as required by Fee Earners
- Supporting with client file opening and closing, conflict checking and AML
- Preparing / typing attendance notes, documents and amends, letters and emails in draft
- Online form completion
- Delivering an exceptional electronic and hard copy file management service
- Return or add documents to existing client files
- Work with the practice management system to log and record documents
- Handle and administer closed files as requested
- E-Filing and file housekeeping
- Uploading and Downloading documents from client management system
- Uploading and Downloading documents from portals
- Provide photocopying, scanning, and printing as per Fee Earner / customer instructions
- Understand and comply with corporate standards. Constantly seek ways to improve operations and suggest and implement approved ideas
- Usage of internal and external portals/systems
- Communicate with customers on job or deadlines
Personal attributes
- PA experience in a corporate legal environment essential
- Experience in Commercial Dispute Resolution is advantageous
- Ability to think on your feet and thrive in a fast-paced environment
- Exceptional standard of written and verbal communication
- Proficient multi-tasker
- Competent with the Microsoft Office suite
- Excellent interpersonal skills
- Solutions focused
- Have a high level of confidentiality and integrity
- Exceptional attention to detail
The Package:
- Private Medical Insurance, Life Insurance/Life Assurance, Company Pension, Corporate Eye Care, Personal Accident and Company Sick Pay.
- Additional benefits such as Dental Insurance, Childcare Vouchers, Gym Membership, Charity Donations, Employee Offers, Retail Vouchers and Season Ticket Loan are offered at a discount on a salary sacrifice basis.
Job Types: Full-time, Permanent
Salary: £29,000.00 per year
Benefits:
- Company pension
- Cycle to work scheme
- Life insurance
- Private medical insurance
- Referral programme
- Sick pay
Schedule:
- Day shift
- Monday to Friday
- No weekends
Application question(s):
- Will you be able to reliably commute or relocate to Oxford, OX4 for this job?
- Do you have previous experience working as a PA in the Legal sector?
Work Location: Hybrid remote in Oxford
Reference ID: R231001632
