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Virgin Management is the home of Virgin, it supports the Branson family and the growth of the Virgin brand by developing and nurturing valuable Virgin businesses around the world. The team of circa 180 employees across two offices in London and New York includes teams as diverse as legal, investment, finance, tax, brand, people, communications and corporate relations. It also works alongside Virgin Unite, the entrepreneurial foundation of the Virgin Group and is home to Virgin Start Up, a not-for-profit organisation that delivers government backed loans, mentoring and other support to entrepreneurs in the UK.

Role type: Permanent

Location: London based with flexible hybrid working

Benefits: World-class benefits package including an open-minded, supportive approach to flexible working; unlimited holiday; and enhanced family-friendly policies.

Closing date: 8 June 2023

Virgin Management works alongside all the different Virgin companies and their specialist sector teams around the world. We have interests spanning travel & leisure, health & wellness, music & entertainment, telecoms & media, financial services and space. Each of those individual Virgin businesses have their own ways of working and recruit directly, but we are all united by a shared culture and purpose.

The role:

To support the work of the Legal & Company Secretarial Team

Key responsibilities:

• Records: maintaining the Group’s company records both offline and online using Diligent Entities (Blueprint Oneworld), the database that holds all corporate information about each Group entity. Assisting with the roll out of VML’s document management system (High Q) and uploading documents to file as necessary. Maintaining and updating our Group structure chart.
• Compliance: maintaining the statutory registers for a large number of Group entities, being responsible for proactive and timely submission of compliance filings in the UK.
• Regulatory compliance support: managing compliance of the Group’s FCA-regulated entity including preparing reports, questionnaires and other filings as required. Ensuring all filings are made by the relevant deadline on the FCA portal.
• Board Meeting Support: coordinating agendas, collating board papers and circulating board packs as needed for various Group boards. Potential minute taking opportunity for the right candidate.
• Due diligence and KYC: managing outgoing know-your-partner background research on third parties and incoming know-your-client requests on the Group, including from banks in connection with existing bank accounts or facilities. Assisting the finance and treasury team with requests of this nature and account opening, closing and ongoing administration.
• Legal team support: Assisting the legal team with reviewing, drafting and/or proof-reading commercial agreements and other legal documents to support intra-group and third party arrangements (such as non-disclosure agreements, releases, speaker engagements, services agreements and other governance and transaction related documentation). Provide support in relation to the Group’s M&A and investment activity (such as due diligence, disclosure, coordinating execution and producing ancillary documents).
• Other: providing document execution support as well as other ad hoc and project-based support as necessary across the Legal and Company Secretarial Team.

For this role we need you to be/have:

• Excellent attention to detail
• Strong time management skills and the ability to apply a sense of urgency to tasks in a dynamic environment, prioritising and reprioritising tasks as needed
• Strong sense of accountability and a desire to take ownership of and lead on tasks
• A collaborative, supportive and solutions-oriented colleague
• Adaptable, self-motivated, comfortable taking on board instructions and then running with tasks
• Equally good at working independently and as part of a team
• Experience of handling confidential information appropriately
• Good understanding of corporate structures
• Excellent communication, organisational and interpersonal skills which are necessary in order to establish and maintain effective working relationships with colleagues in other departments and throughout the key operating companies
• Ideally you would have experience in the company secretarial team or as a legal executive or paralegal within a professional services firm or corporate group. Database management experience would be very useful.

The following would be useful but are not essential:

• Currently studying for or already achieved GradCG level (formerly Grad.ICSA) or higher from the Corporate Governance Institute or other validated post graduate course; or
• Law degree or Post Graduate Diploma in Law and/or Legal Practice Course or Barrister Training Course qualification; or significant on-the-job experience and training as a legal secretary.

Are you ready to join a brand that is passionate about dreaming big and changing business for good?

Some of the attributes that define a Virgin person just can’t be quantified in words. We pride ourselves on welcoming people from all walks of life, with all sorts of skill sets. Most recently, Virgin successfully campaigned to add ‘Dyslexic Thinking’ as a skill on LinkedIn. Any uniqueness is a strength and will be considered an asset to our workforce.

If you're excited about making every day more rewarding and think you have what we're looking for, even if you don’t tick every box on the job description, we'd love to hear from you.

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So, sound like the role for you? If so hit the apply button because we want to hear from you!