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We have an exciting opportunity for a law undergraduate seeking a sandwich year placement to provide administrative support within the Real Estate team in our Oxford office. Whilst this is primarily an administrative role, there is scope to become more involved in fee earner work during the course of the placement.

Please note, this role is only for law undergraduates seeking a sandwich year placement of between 9 and 12 months commencing at the end of the current academic year. The successful candidate will be working in the office 4 days a week with 1 day working from the home.

Key Responsibilities

The firm is committed to providing a personalised client service to our clients, ensuring sustainable growth of the business, a dynamic culture and financial and operational excellence. All our employees play a role in delivering each of these.

To deliver Personalised Client Service, you will undertake administrative duties for the team including, but not limited to;

• Photocopying
• Copy typing
• Data entry
• Audio typing
• Filing
• Archiving
• Answer telephone calls from clients & third parties, take messages and pass messages to relevant individuals within the team
• Preparing bills
• Support the team with the arrangement of business development and marketing activities where required
• Work closely with other members of the team to ensure work is completed effectively and efficiently
• Liaise with members of the wider team and other teams across the business
• Ensure that all working processes and practices comply with relevant quality and service standards

To help ensure Sustainable Growth you will:

• Provide administrative support for business development and marketing activities including booking facilities and refreshments, booking specialist, preparing presentation materials and associated marketing documentation
• Support fee-earners by acting as a point of contact for 3rd parties (such as agents, referrers, experts and other solicitors), responding to enquiries and building a good rapport
• Act as an ambassador for the firm at all times

As part of our Dynamic Culture you will:

• Build relationships with the team and clients based on trust
• Work closely with members of the team to ensure work is done to the best it can be
• Be open to and look for new ways of working
• Coordinate team activities such as meetings, training or social activities

As part of our commitment to Financial & Operational Excellence you will

• Make effective use of the relevant firm IT systems, working efficiently and streamlining processes where possible
• Input into procedural changes, making suggestions for improvement and efficiencies. Take ownership of small projects where appropriate

Person Specification

Knowledge & Skills

• Currently studying Law at University
• IT systems including Microsoft Word and Excel
• Strong written communication skills
• Excellent organisation skills with the ability to effectively prioritise and meet deadlines
• Ability to follow instructions, ask questions and proactively learn

Core Behaviours

We are looking for someone whose values align with our own.

Forward Thinking

• Someone who is receptive to and looking for new ways of working with the ability to be flexible in approaching tasks and problems

Caring

• Someone who is able to develop relationships based on trust. Who pays attention to detail to ensure the best outcome for their team, their work and the firm

Team Players

• Someone who is open, inclusive and supportive of others and actively participates as a member of a team

Ambitious

• Someone who is open with own/new ideas and a commitment to being the best you can be for clients and yourself