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Posted: May 29, 2023

The Legal Assistant in the Real Estate department provides administrative support in the completion of residential real estate transactions. The Legal Assistant is responsible for coordinating a variety of administrative procedures to ensure a high standard of quality and customer service.

Key Responsibities

• Preparation and initial drafting of correspondence including editing and quality assurance
• Preparation of agreements of purchase and sale
• Prepare precedent based documents as needed
• Title sub-searching and preliminary review of title searches
• Coordinate workflow and assist lawyer in prioritizing and following up on outstanding items
• Coordinate external and internal communication including mail, e-mail, fax and telephone calls
• Review client emails and prepare responses after reviewing relevant documentation
• Address client inquiries as required
• Prepare client files for closure and storage
• Daily preparation of dockets and preparation of accounts
• Preparation of mail and courier packages
• Coordinate and organize meetings, conference calls and maintain agenda
• Assist with other projects as required

Qualifications

• Office Administration – Legal or Law Clerk diploma from recognized post-secondary institute or suitable combination of education and experience
• Strong working knowledge of MS Office suite (Word, Excel, Outlook, PowerPoint)
• Working knowledge of Conveyancer and Teraview
• Strong verbal and written communication skills
• Basic office equipment experience
• Experience preparing and editing correspondence
• Minimum two years of experience would be considered an asset

Skills Required

• Ability to plan, organize and prioritize job tasks in order to meet tight deadlines
• Ability to respond effectively and professionally to changes in schedules and priorities
• Ability to ensure consistent attention to details
• Ability to work independently within a team environment
• Ability to exercise discretion when dealing with sensitive information
• A positive, supportive and professional attitude

Interested applicants should forward their resumes to [email protected].