Job description

Are you stuck in your career and your firm won’t let you evolve? Come join us!

We are a woman owned and led business law firm with a strong national and international client base. We love using technology to create efficiencies but our focus is on building and maintaining lasting personal client relationships. Our team is at the core of our business. We genuinely like and support each other, which is why fit is very important when we are considering candidates for any role with our firm.

We are seeking a full time corporate services clerk /junior paralegal to join our team. We are willing to invest in training and career development to allow a capable and ambitious candidate advance in their career.

This is a full-time and permanent position. The work location is hybrid.

RESPONSIBILITIES

• Preparing and filing of annual reports and annual consent resolutions for BC and Canadian entities;
• Preparing and filing of extra-provincial annual returns;
• Maintaining corporate files and record books;
• Conducting Provincial and Federal corporate searches;
• Updating ALF database;
• Preparing of corporate documents and correspondence as delegated by senior staff;
• Receiving and sending out record books out as required for registered and records office changes;
• Acting as the first point of contact for clients (phone, email etc.);
• Liaising with clients including communicating with and responding appropriately to client requests;
• Managing time and expense entries into Clio, preparing invoices and assisting with account receivables;
• Opening, closing, and maintaining new client/matter records in Clio;
• Assisting with preparation of routine correspondence and preparing, drafting, and reviewing of various corporate and administrative documents;
• Supporting the firm’s team concept by readily assisting with overflow work;
• Other general administrative and secretarial support as requested.

KEY QUALIFICATIONS

• Graduate of a legal administrative assistant course is preferred;
• Prior experience with corporate records maintenance is preferred, including filing annual reports, changes of director, changes of address etc.
• Good technical skills, including knowledge of Microsoft Word, Excel, Outlook, BC Online, ALF, i-worx and Clio considered an asset for this position;
• Minimum of 2 years law office related experience;
• Detail-oriented and good organizational skills;
• Team player;
• Excellent oral and written communication skills.

We offer competitive compensation, extended health benefits, paid for small group personal training and other perks that are in the works!

If you are interested in applying for this exciting opportunity in a progressive and supportive environment, please send your cover letter and resume to [email protected]

Job Types: Full-time, Permanent

Salary: From $45,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Discounted or free food
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care
• Work from home

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Port Moody, BC V3H 2A6: reliably commute or plan to relocate before starting work (required)

Experience:

• BC Law Firm: 1 year (preferred)
• BC Corporate Records: 1 year (preferred)

Licence/Certification:

• BC LAA or Paralegal Diploma (preferred)

Work Location: Hybrid remote in Port Moody, BC V3H 2A6