HR Team Administrator London, England
Job description
ABOUT ZENOBE
Our goal is to make clean power accessible, to accelerate the shift to zero carbon power and transport.
We’re transforming grids to enable the take up of more renewables, electrifying fleets for cleaner air, repurposing electric vehicle batteries for clean portable power and using proprietary software and data analysis to optimise operational performance for our customers.
We have 225 MW of operational and under construction grid scale battery capacity and over 30% of the UK’s EV buses, and are expanding our operations in Australia, New Zealand, US and Europe. We’re a rapidly growing company looking for talented people to join us.
THE OPPORTUNITY
We have an exciting opportunity for a team administrator to join our growing team to take ownership of outlined specific administration tasks supporting the wider business. You will contribute to the delivery of first-class experience to all employees, supporting on multiple projects simultaneously in a seamless fashion. You will work closely with the wider HR & Talent team and support on the day-to-day HR and Office administration responsibilities as the business continues to scale up at pace. This role would be perfect for process orientated; people driven individual with a strong eye for detail. This is an office based role based in our Embankment office 5 days per week.
A TASTE OF THE DAY TO DAY
- Work with the HR Assistant to ensure BambooHR is up to date- inclusive of adding new employees, removing leavers, updating data fields, producing reports and general system maintenance
- Confirm laptop and mobile phone requirements for new employees and assist with setting up the equipment ahead of their first day.
- Purchase work from home equipment for employees and update asset records on BambooHR
- Assist with the onboarding processes to ensure employee information and documentation is obtained and stored correctly
- Update employee contracts with confirmed hire dates and ensure signed contracts are obtained and stored correctly
- Assist with issuing general HR letters via the BambooHR system
- Enrol employees on mandatory training inclusive of H&S & DSE. Monitor system for any follow-up actions from DSE assessments.
- Member of the events team, assisting with organising company events
- Order Business cards in line with employee needs
- Assist office manager with ordering company phone contracts and handling queries relating to company phones.
- IT admin – Create new starter email accounts and close down leavers IT account
- Support the office manager with day to day administration tasks in the London Office – including answering calls, opening post, organising couriers, opening deliveries, assigning lockers and access fobs along with keeping the office clean and tidy.
- Support the office manager with greeting visitors and organising meeting rooms – including offering refreshments and ensuring video conference equipment is set up
- First Aider and Fire Marshall designated trained employee
A BIT ABOUT YOU
- You should ideally have some experience as an Administrator/ Assistant in a fast-paced office environment – Start up or scale up business experience is desirable. We will also consider entry level candidates who are driven to learn.
- HRIS System experience is desirable but not essential
- Literate and confident in MS suite
- You will have a high level of attention to detail and be able to work to tight deadlines
- You should have experience as working as a true team player, showing willingness to think outside the box to get ‘the job done’.
- This role requires a proactive and forward-thinking attitude, and someone who is able to communicate in a professional manner whilst building key relationships within the business
WHAT WE OFFER
Charge your career at Zenobē and receive
- Up to 20% annual bonus for being awesome
- 25 days holiday, plus bank holidays
- Private Medical Insurance, for you and the family
- £1500 training budget per year, to ensure you grow as we do
- EV Salary Sacrifice Scheme
- Pension scheme
- Enhanced maternity leave
- Plus more
Lots of our people work flexibly in many different ways, including part-time, flexitime and hybrid working. We can’t promise to give you exactly what you want, but please talk to us about the flexibility you need and let’s see how we can make it work.
OUR APPROACH TO DIVERSITY AND INCLUSION
Our people are our strongest asset and the key determinant of our success, and we value a range of skillsets and perspectives. As an equal opportunity employer, we do not discriminate on the basis of any protected attribute. We work to provide equal opportunities and an inclusive work environment, where everyone is fairly treated in the application process and through their career at Zenobē. If there are any adjustments that would help improve your experience with Zenobē, please let us know when you apply.
