HR & Payroll Assistant London, England
Job description
The purpose of the role is to be the first point of contact for HR and payroll related queries from employees and external partners.
Key outcomes are to ensure governance, compliance and customer service at all times.
The HR Administrator is a key member of the team as they are responsible for managing all HR administrative tasks, creating an effective communication bridge to ensure data transmission flows from the HR department to employees in a timely and effective manner.
The role is based at our principal venue in Westminster. This role will also support our venue portfolio from our Westminster site.
CHV is owned by the Methodist Church as are the majority of venues in the CHV portfolio; as such we aim to conduct business in line with the ethics of the Methodist Church and our CHV values.
Key Duties & Responsibilities
Recruitment & Onboarding
- Supporting department/hiring managers with all aspects of recruitment, to provide a great candidate experience from initial vacancy to on-boarding
- To provide comprehensive support and advice to managers on recruitment and on boarding to provide a quality service that meets business needs
- Act as first point of contact for any new starters during their induction within the organisation on any queries or issues they may have
- Drafting job descriptions and adverts ensuring they are aligned to company standards and legislation requirements
- Manage the induction and onboarding of new recruits, ensuring right to work checks have been conducted, new starter paperwork has been received and the new starter has been recorded on the HRIS
Employee Lifecycle
- Answer any employee queries about people or HR-related issues and help resolve them with support from the Head of HR
- Manage the line manager notifications for when performance management activities are due for their teams
- Support with note taking in HR related meetings.
- Manage the end-to-end Employee Life Cycle tasks: Complete Right to work checks, deliver HR inductions, adding/removing new starters to HRIS, Training Platform and Benefits Platforms and conducting exit interviews
- Generate letters including, offer, ER, probationary, employment change and leaver letters in a timely and accurate manner
- Manage the leaver process from resignation, exit interviews and updating the HR database for payroll
Data, Administration & Reporting
- Supporting & maintain the development of HR systems and processes.
- Monthly reporting
- Ensure that HR data management is GDPR compliant and assist with responses to data subject access requests
- Support the finance team as required with information & data requests
- Payroll processing by providing our payroll provider with up-to-date information on all employees, including sick leaves, leaves of absence, overtime hours, work schedules, and more
- Organise and maintain personnel records, enter new data, and update previous employee data in our HR database (Breathe HR)
- Manage and run the HRIS software of the organisation, and make sure it’s updated
Learning & Development
- Provide administrative support with training programs on the training matrix and platform
- Support the Head of HR and line managers with identifying training needs and sourcing training providers where necessary/applicable
- Maintain HRIS with up to data training data for employees
Projects
- Support with any ad-hoc projects or work given by your line manager or directors
Job Types: Full-time, Permanent
Salary: £28,000.00-£32,000.00 per year
Benefits:
- Company events
- Company pension
- Employee discount
- Enhanced maternity leave
- Enhanced paternity leave
- Health & wellbeing programme
- Life insurance
- Private medical insurance
- Sick pay
- Work from home
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Supplemental pay types:
- Bonus scheme
Work Location: In person
