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About The Role

We at PEI Group are looking for an HR & Operations Administrator to join our welcoming, diverse, and growing team based here in London. Successful candidate will be organised, energetic and a team player. You will be a central pillar to the HR team, assisting with the full life-cycle administration of employees, ad-hoc HR projects and ensuring all employees are welcomed and leave PEI in the best possible way.

You will be proactive and highly organised to coordinate with the HR team and the wider business to ensure employees are engaged, happy and progressing at PEI.

Your main responsibilities will include (but not limited to):

HR Responsibilities:

• Ensure administration associated with the lifecycle of an employee is communicated in a timely manner including organising contracts of employment, reference requests, resignations, contractual changes, salary, and promotion letters.
• Creation and maintenance of letter and PowerPoint templates for the HR team.
• Conducting wellbeing check-ins with new employees at the 6-week mark and sharing feedback with managers where necessary.
• Management and maintenance of the Buddy scheme for new starters, including regular check-ins and surveys.
• Running new starter inductions and working with line managers to ensure new employees have a smooth first day.
• Maintain staff records on our HR System (Hibob) ensuring it is up to date with employee changes.
• Management of probationary periods and processes.
• Support in ad hoc HR projects, including research and vendor evaluations.
• Work closely with HR team members in our Hong Kong and New York offices to ensure employees have a consistent experience working at PEI wherever they may live.
• Proactive engagement with the company-wide initiatives around equality, diversity, and inclusion through initiative and events.
• Supporting with ad hoc HR queries
• Note taking at HR meetings such as disciplinary and grievance meetings.
• Produce and analyse data to make recommendations for business and team improvement.

• Assist the Office Manager with office social events, company parties and townhalls.
• Assist with incoming and outgoing post and IT equipment, working with third-party courier services.
• Managing inventory of office supplies, including stationery and multimedia equipment to ensure smooth office operations.
• Prepare new starter packs ready for first days.
• Work with the Office Manager to collect information around office attendance, hybrid working schedules and space utilisation activities.

About You

• A collaborative team player.
• Highly organised.
• Ability to prioritise tasks and work under pressure.
• Ability to operate with discretion.
• People focused, providing an excellent service to our internal and future employees

Qualification & Experience

• A minimum of 1 years’ experience working in an HR or administrative role.
• Educated to A Level or equivalent.
• HR education would be advantageous but not essential e.g. HR Degree or CIPD qualification or working towards
• Familiar working with databases and HR systems
• Excellent computer skills, especially with Microsoft office – Excel, Word, Powerpoint
• Experience running and presenting employee inductions (or equivalent)

Personal Attributes

• Excellent organisational skills.
• Excellent communication skills, both written and verbal.
• Able to easily build and maintain relationships with a multitude of stakeholders.
• Fast and innovative learner.
• Personable and proactive.

PEIHP

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