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Salary: Grade 6, £28,929 - £33,348

Contract Type: Full Time (1FTE) Open Ended, Permanent

Rewards and Benefits: 33 days annual leave, plus 9 buildings closed days (and Christmas Eve when it falls on a weekday) for all full time staff. Use our total rewards calculator: https://www.hw.ac.uk/about/work/total-rewards-calculator.htm to see the value of benefits provided by Heriot-Watt University.

Heriot-Watt University has established a reputation for world-class teaching and leading-edge, relevant research, which has made it one of the top UK universities for innovation, business and industry.

Heriot-Watt University has five campuses: three in the UK (Edinburgh, Scottish Borders and Orkney), one in Dubai and one in Malaysia. The University offers a highly distinctive range of degree programmes in the specialist areas of science, engineering, design, business and languages. Heriot-Watt University is also Scotland's most international university, boasting the largest international student cohort.

About our Team

Covering all University Campuses internationally, the HR Directorate provides a range of strategic and operational HR Support and Guidance to the leaders, managers and employees of the University. The services cover the full employee cycle from the point of attracting staff as potential employees, through their recruitment and induction, immigration process, career development and reward and recognition.

Detailed Description

This role will predominately provide first level support and advice to the Recruitment and HR Operations teams to ensure the University is compliant with all aspect of immigration legislation relating to employees, workers and visitors. This role will contribute to the development of consistent onboarding support and processes, taking an active part in onboarding support for senior appointments and developing guidance for those relocating to our Scottish campuses.

The role will report into the Operations Manager but will work closely with both the Operations and Recruitment teams as well as the Head of Employee Relations and Policy who has overall responsibility for visa compliance.

Key Duties and Responsibilities

• Support the Senior HR Manager responsible for Immigration Compliance (Head of ER & Policy), the Head of Recruitment and Head of Operations to develop and maintain robust policies, procedures and guidance materials in relation to the onboarding of staff and the end to end visa and right to work checking processes. .
• Lead the day-to-day activities and support the development of robust procedures and supporting training to ensure that Heriot-Watt complies with all relevant aspects of UK Government legislation in relation to employees, casual workers and visitors.
• Develop general advice and support on compliance requirements through a range of media such as intranet pages, written reports, presentations, meetings and on a one-to-one basis including;
  • Provide information to employees (where appropriate), managers and HR Operations and Recruitment team on the full range of Immigration options during the offer stage of the recruitment process
  • Provide advice and guidance about the UKVI points based system to job applicants, Line Managers and the internal teams.
  • Assist in resolving immigration and Visa queries (including advising on potentially appropriate Visa routes) from, applicants, staff and other workers
• Directly support the Head of ER& Policy (acting in their capacity as UKVI Authorising Officer) on all aspects of the UKVI account, and to act as the University's Key Contact with UKVI, including coordinating the University's annual applications for licence renewal, basic compliance assessment, COS reallocation, etc
• Responsible for overseeing existing staff Right to Work checking process for Visa end dates, ensuring that logs are up to date and working with HR Operations team on extensions or changes, providing guidance and advice on possible options where appropriate
• Ensuring ATAS requirements are understood and met where applicable
• Compiling appropriate data on compliance and running relevant management information reports
• Build a network of relevant professional contacts with compliance staff both internally and in other Higher Education institutions to ensure that Heriot-Watt is up-to-date with the latest developments in the sector (as well as from the Home Office). Liaise with the UKVI and other external agencies.
• Support and help develop the HR teams in their knowledge and application of Immigration matters.
• Help develop onboarding processes for new hires, improving the support and level of customer service. This includes pre arrival and ensuring the hiring area has plans to welcome and induct the new hire. This could include developing material (templates) for hiring managers to use pre arrival.
• Assist with practical relocation support for key hires developing general guidance to assist new joiners and their families. Provide a more bespoke service to key senior hires ensuring their transition to Heriot-Watt is as smooth as possible.
• Assist with requests by staff already employed in the UK to work for periods of time overseas, keeping a track of requests and approvals and assist HR Consultants in attaining external advice when necessary.

The above summary is not exhaustive, you will be required to provide ad hoc administrative duties as required to support the team.

Education, Qualifications and Experience

Essential

Desirable

‘How to Apply'

Applications can be submitted up to midnight (UK time) on 14th July 2023.

Please submit via the Heriot-Watt on-line recruitment system (1) Cover letter describing you interest and suitability for the post; (2) CV

At Heriot Watt we are passionate about our values and look to them to connect our people globally and to help us collaborate and celebrate our success through working together. Our research programmes can deliver real world impact which is achieved through the diversity of our international community and the recognition of creative talent that connects our global team.

Our flourishing community will give you the freedom to challenge and to bring your enterprising mind and to help our partners with solutions that can be applied now and in the future. Join us and Heriot Watt will provide you with a platform to thrive and work in a way that also helps you live your life in balance with well-being and inclusiveness at the heart of our global community.

Heriot-Watt University is committed to securing equality of opportunity in employment and to the creation of an environment in which individuals are selected, trained, promoted, appraised and otherwise treated on the sole basis of their relevant merits and abilities. Equality and diversity are all about maximising potential and creating a culture of inclusion for all.

Heriot-Watt University values diversity across our University community and welcomes applications from all sectors of society, particularly from underrepresented groups. For more information, please see our website https://www.hw.ac.uk/uk/services/equality-diversity.htm and also our award-winning work in Disability Inclusive Science Careers https://disc.hw.ac.uk/ .

We welcome and will consider flexible working patterns e.g. part-time working and job share options.

Use our total rewards calculator: https://www.hw.ac.uk/about/work/total-rewards-calculator.htm to see the value of benefits provided by Heriot-Watt University.