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HR Officer

Adecco are delighted to be working with our client who are an established, local, growing employer who employ over 200 people. Due to growth a rare opportunity has arose to join a HR Team & provide an effective HR service and support the payroll process. You will Support the HR Manager in the implementation of HR initiatives and systems. Support payroll administration for employees within the company and implement legislation changes as appropriate.

Key Responsibilities

• Provide a professional HR support service to employees.
• Support line managers with the recruitment of staff.
• Provide administrative support to the recruitment of apprentices.
• Maintain up to date Job Descriptions & Person Specifications for all roles.
• Ensure Right to Work and DBS checks are conducted as necessary.
• Prepare new and revised contracts of employment.
• Monitor compliance and support line managers with the induction and probation processes.
• Monitor compliance and support line manages with PDR and 1 to 1 process.
• Support line managers with leaver processes including arranging exit interviews.
• Support the HR Manager to co-ordinate and deliver training and development activities.
• Provide administrative support to the apprenticeship process.
• Accurately record and update professional competencies maintaining copies of relevant qualification documentation.
• Proactively monitor expiry of professional competencies and liaise with line managers to re-qualify appropriate staff levels to meet business needs.
• Monitor staff attendance and support the HR Manager to implement absence management strategies.
• Monitor compliance and support line managers with absence management processes.
• Support the HR Systems Assistant to maintain HR systems including adding new starters, processing leavers, running reports to support the wider business needs.
• Provide administrative support for formal HR processes involving employees ensuring the HR Manager is informed prior to any formal process being initiated.
• Ensure HR and payroll data is stored and shared in line with GDPR and the Association's policies.
• Support payroll processes as appropriate including the provision of up to date and accurate payroll data, administration of employee benefits and act as first point of contact for payroll enquiries.
• Support the HR Manager to implement the Wellbeing Strategy.
• Update and maintain employee records in line with policies.
• Ensure all policies and procedures are kept up to date.
• Seek ways to continuously improve HR systems and processes to improve service to the business.

General responsibilities

• Ensure there are clear procedures, processes and workflows established for all HR and Payroll activities.
• General HR and Payroll administrative support including but not limited to recruitment activities, scanning and saving documents, organising training activities, monitoring budget where appropriate, raise purchase orders, responding to pay queries in a timely manner, dealing with telephone enquiries and act as first point of contact for HR and Payroll queries.
• Assist with project work and participate in cross-departmental working groups as required.
• Administration relating to HR and payroll policies & procedures.
• Provide reports as required to internal and external stakeholders.
• Provide information that contributes to the preparation of annual budgets.
• Facilitate continuous performance improvement by participation in service review programmes.
• Provide support to the HR Manager as required.

Personality Specification

• Experience of working as part of a busy HR and payroll team
• Experience of providing HR support to a range of employee types and levels
• Experience of HRIS, Payroll systems, application tracking systems, MS Office, Excel etc
• Experience of maintaining computerised information systems, creating system reports and producing management information data
• Experience of preparing documentation for senior management
• Skilled in dealing with confidential information
• Computer literate with knowledge of Microsoft Excel, Word and Outlook
• Knowledge of generalist Human Resource matters and areas such as, employee relations, recruitment, employment law and training and development
• Ability to work with large volumes of data and analyse and cross check to other supporting evidence
• Use of bespoke IT systems, databases, spreadsheets
• Thorough understanding of GDPR principles and implementing them in the workplace
• Accountable for own work and decisions
• Works with openness and honesty
• Demonstrates organisational values and expected behaviours in their work

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Amy Moore