hr generalist Bristol, England
Job description
Main Duties & Responsibilities Of The Post: To provide professional specialist Medical HR advice to Divisional management teams across the Trust at an operational level in accordance with policies, local procedures, statutory requirements and employment law. To provide a consistent Medical HR service to ensure the appropriate contractual advice is given to support all Divisions. This will include supporting, managing and establishing robust policies to assist with job planning, contractual advice, managing sickness, conduct, capability and disciplinary in line with the Maintaining High Professional Standards policy (MHPS). To work in partnership with the Medical Education team and the Health Education England to manage rotations for junior doctors in training in a smooth and professional manner.
Researching and delivering proactive resourcing solutions, to address legacy gaps in trainee, and hard to fill posts. Support Specialty Leads and Operational Managers in the development of rota design and work schedules for all junior medical staff starting new into the Trust. Ensuring that national code of practice requirements are met. Be familiar with the Lead Employer policy in respect of junior doctors in training and ensure that they are applied fairly and consistently.
To communicate confidently and effectively at all levels within the Trust and with external bodies including Royal Colleges, HEE, GMC, BMA and other NHS Trusts as required. In conjunction with the Medical HR Manager prepare contracts of employment for all grades of staff in a timely manner, meeting national timeframes. Keep up-to-date with changes in employment legislation and contribute to the formulation and implementation of Medical HR policies and procedures. To provide support to the JLNC when required to meet our agreed terms of reference.
Support the Head of Medical Workforce and Medical HR Manager on the development and implementation of projects that relate to medical workforce plans and activity. To take a proactive role in advising on the management of sickness absence and reducing absence within the Divisions. This may include supporting when necessary employee relation meetings for medical staff, attending and supporting management meetings and giving advice where applicable. To be a pro-active member of the team, suggesting service improvement and innovation to ensure that a responsive Medical HR service is provided.Resourcing/Recruitment.
To deliver new and innovative recruitment initiatives to support the reduction of temporary staff usage in accordance with the national and local agenda. Including medical staff engagement initiatives such as social media and bespoke targeted recruitment campaigns. Ensure the medical recruitment team provide an effective recruitment service from start to finish for all grades of medical staff. Ensuring that recruiting managers and candidates are kept fully informed throughout the process.
Attend and support consultant appointment committees ensuring the recruitment processes are conducted in accordance with the NHS Appointment of Consultant regulations, Royal College protocols and ensuring a sound equal opportunities approach in all aspects of the interview process. To ensure that all new requests to recruit to Consultants and SAS doctors have the appropriate level of authorisation and that the job description and job plan meet local policy standards and have the appropriate college approval before progressing to advert. To participate, support, and represent the Medical HR team in induction for junior doctors as and when required. To have in place a regular reporting and monitoring process for starters, leavers, fixed term contract expiry dates, to enable systems updates for re-validation and management of the term of contracts within the Division.Job Plannin.
To support Specialty Leads, AGMs, and People Partners in the annual job planning process. Providing specialist knowledge and support, ensuring that the job planning cycle is adhered to, and central records / e-job planning system is kept up to date and job plans signed off. Support the Head of Medical Workforce and Medical HR Manager in providing advice and guidance to Divisional management teams on contractual issues in relation to job plans, including mediations and appeals when required. Provide support and guidance on the use of the e-job planning system, including training as required.Employee Relations.
To support the Head of Medical Workforce as required in employee relation cases and organisational change programmes for medical staff. Be up to date with national guidance such as Maintaining High Professional Standards in the Modern NHS, Supporting Doctors to Provide Safer Healthcare and local policies and guidance. To be the first point of contact for Divisions for any advice required to manage the application of HR policies, being aware of own limitations of knowledge and seeking support from the Head of Medical Workforce when required. To manage queries which may have escalated to unions such as the BMA, for more complex issues escalating to the Medical HR Manager or Head of Medical Workforce when required.Personal qualities.
Keep up-to-date with continued professional development, including national T&C changes, employment legislation, and leadership development. To deputise for the Medical HR Manager when required at local, regional and national meetings as appropriate, presenting information where necessary. Be adaptable in approach to meet the changing needs of the Trust. Also have a strategic focus with an understanding of the wider Trust agenda and how to align the service of the departments to those of the divisional business plans.
Support the Head of Medical Workforce in the delivery of bespoke projects and service delivery as and when required. The duties in this list are not definitive and may change as the needs of the service develop.
