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Job description

Protection of Children and Young Persons

Any offers of appointment will be conditional and subject to a Disclosure and Barring Service (DBS) check, a certificate of good conduct if applicable, plus receipt of satisfactory employment references, Occupational Health clearance, an understanding of safeguarding and qualifications verification. An Enhanced DBS check is required for this position as you will be working within 'Regulated Activity' within a specific place (i.e. the College).

This role is classed as working within Regulated Activity. It is an offence to apply for this role if you are barred from engaging in regulated activity relevant to children. By applying for this position you agree to an Enhanced DBS check in line with DBS regulations.

Background to the Post

This role will provide professional HR support at WCG. You will work extremely closely with a HR Adviser, providing accurate, effective and efficient administrative support to a client group within the College. The role is busy, varied, and demands very high standards and attention to detail in terms of the service provided to our customers with a proactive approach and a desire to deliver excellence.

The role needs someone with a track record of excellent administrative and customer service skills, who can communicate effectively and discreetly to staff at all levels of the business and provide support, guidance and advice to our customers. Strong organisational skills to structure your own day and meet targets is imperative to manage delivery and build close relationships with managers and staff to collectively achieve the College’s Strategic Aims and HR Strategy.

There is an opportunity to grow your existing HR knowledge or to start evolving it. For the right candidate who has an interest and passion in developing their HR career, we can provide support and developmental opportunities.

The wider HR function includes a generalist HR team, Learning & Development, Payroll and Health & Safety. The function supports WCG across all six College sites and the role will be based in Leamington Spa.

Duties and Responsibilities

• Advise managers on a range of HR procedures, including recruitment and selection, through to shortlisting, arranging interviews and sending documentation to panel members.
• Responsible for producing and issuing a range of legal documents including Contracts of employment, amendment to contract letters, offer letters etc with attention to detail being imperative to ensure accuracy.
• Manage own and departmental incoming calls and inbox on a daily basis, responding to enquiries in a timely manner.
• Responsibility for the completion of mandatory and legally required pre-employment and new starter vetting checks, including DBS checks, employment references, right to work checks and be responsible for maintaining the WCG’s Single Central Record, ensuring pre-employment checks are thoroughly actioned and escalate where appropriate.
• Maintain employee files, general administration and departmental archiving.
• Assist in managing leave of absence and providing guidance on college policy and procedure.
• Ensure the HR intranet pages are regularly updated.
• Support the wider HR function by gaining an understanding of contractual and statutory Payroll law and the College’s HR policies, to be able to deliver a professional frontline customer service, advising staff, prospective employees and managers.
• Ensuring a professional, supportive service for the department, including supporting HR casework with note-taking, issuing associated letters. This will including supporting the HR Advisers and HR Manager with change management processes, formal and informal casework.

In order to support during busy exam periods, you may be asked to undertake exam invigilator duties. The College will provide training.

The list of duties is not exhaustive but outlines the main features of the post at appointment and may vary as the job evolves without affecting the nature of the duties or the responsibility level.

Health and Safety

To ensure a safe working environment for colleagues, students, and visitors in line with the HASAW Act and the College Health and Safety Policy.

Safeguarding

Safeguarding and promoting the welfare of children and vulnerable adults for whom you are responsible and whom you come into contact with.

Annual Leave

The College offers a generous annual leave entitlement to support staff, commencing with 25 days rising to 28 days after 5 years’ service, pro rata per annum plus 8 statutory days (Public & bank Holidays) and College closure days (all pro rata for part time posts).

Hours of Work

The post holder will be expected to work such hours as are necessary for the proper performance of their duties and responsibilities, normally 37 hours per week.

Place of work

The principal place of work will be the College’s premises based at our Royal Leamington Spa Centre. However, the post holder may be required to work on either a temporary or an indefinite basis at any premises at which we may provide services.

Offers of Work

For the successful candidate a conditional offer of work will be made. Our offer of work will be conditional upon a number of mandatory pre-employment checks, to include but not limited to: DBS, Barred List check, right to work check, internet search, TRA check (academic posts).

Employee Benefits

When you join WCG we offer you a whole host of employee benefits, including:

• The opportunity to apply for Hybrid working
• Generous annual leave entitlement plus up to 4 free College Closure days a year
• Comprehensive training programme
• Leadership & Management training programme to develop our next generation of managers
• Superb health and wellbeing support with Wellbeing@WCG
• Employee Assistance Helpline offering free, confidential, 24 hours support and guidance
• The opportunity to join our voluntary health cash plan run by Health Shield
• Free onsite gyms at most colleges
• Discounted part time and professional courses
• Cycle to work scheme
• Discounted hair & beauty treatments in our college salons
• The opportunity to join NEST pension scheme
• Free will writing service
• Free car parking on site
• Staff discounts in our Plant Centre at Pershore College

PERSON SPECIFICATION

Physical Make-up

Ability to perform the tasks as described in the job description. If you have a disability you should not be discouraged from applying, since there are schemes available within the College which allow for the provision of special aids, premises to be adapted and other appropriate support provided.

Ways in which these schemes might help in particular circumstances can be discussed with HR when making your application.

Essential Attainments:

• GCSE Grade C or above in English and Mathematics, or Level 2 equivalent qualification.
• Working knowledge of information technology such as e-mail, the internet and other software applications.
• Excellent administrative and organisational skills.
• Excellent communication skills, both verbal and written.
• Successful experience of prioritising work and meeting deadlines.
• Evidence of working and supporting within a team environment.
• Demonstrate an understanding of working within a confidential environment.

Desirable Attainments:

• Experience working in a HR department.
• Experience of note-taking for meetings.

Essential Skills and Knowledge:

• Ability to demonstrate an understanding and knowledge of Equality and Diversity.
• Ability to demonstrate an understanding and knowledge of safeguarding and promoting the welfare of children and vulnerable adults.
• Ability to demonstrate behaviours which support the Core Values of the College.

When selecting applicants for short-listing, the panel will consider the requirements listed in the Person Specification above. You are, therefore, advised to ensure that your application addresses the issues raised by providing examples/evidence.

We are conscious of the time and effort spent on applications. We do thank you for your interest, and we will let you know whether or not your application is successful at shortlisting. Due to the number of applications the College receives we are unable to provide feedback for candidates who are unsuccessful at shortlisting. The College regrets that it is unable to pay expenses incurred by attendance at interview.

Job Type: Full-time

Salary: £21,164.00-£21,448.00 per year

Benefits:

• Cycle to work scheme
• On-site gym
• On-site parking

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Leamington Spa: reliably commute or plan to relocate before starting work (required)

Education:

• GCSE or equivalent (required)

Experience:

• HR: 1 year (preferred)

Work Location: In person

Application deadline: 02/08/2023
Reference ID: NG10791