HR Assistant Manchester, England
Job description
HR Assistant - Maternity Cover 22.5 hrs per week
The role's primary focus is to support the Head of People in managing day-to-day HR operations through various administrative and operational tasks to ensure the smooth and efficient functioning of HR function. The HR Assistant will be the first point of contact for colleagues seeking HR assistance and will contribute to creating a positive and productive work environment. The role will report into the Head of People.
Key Responsibilities:
- HR Administration: Assist with day-to-day HR administrative tasks, including data entry, maintaining colleague records, and updating HR databases and systems (PeopleHR)
- Onboarding: Coordinate new hire onboarding activities, including paperwork processing, preparing orientation materials, and conducting induction sessions
- Colleague Relations: Support HR in addressing colleague queries and concerns, and assist in resolving issues while maintaining confidentiality
- Benefits and Compensation: Assist in administering colleague benefits programs and ensure accurate and timely processing of payroll-related information
- Training and Development: Help organise training sessions and workshops, track colleague training records, and assist in coordinating development programs
- HR Process Management:Ensure adherence to company policies and procedures, and assist in communicating updates to colleagues
- Colleague Data Management:Maintain accurate and up-to-date colleague records, including personal information, attendance, leave, and performance data
- Exit Process: Assist in coordinating the colleague offboarding process, including conducting exit interviews and facilitating necessary paperwork
- HR Reporting: Generate and compile HR reports as needed, using PeopleHR or other tools to support decision-making and compliance requirements
- Engagement: Assist in creating HR-related communication materials and announcements, including policy updates, and colleague engagement initiatives
- Facilities Management: Support Head of People with facilities management, liaise with building management and external service providers to address facility-related issues.
- Office Supplies: Coordinate and manage the of inventory of office supplies including ordering of food and refreshments for office
Requirements
- Bachelor's degree in Human Resources, Business Administration, or a related field is preferred.
- Proven work experience as an HR Assistant or in a similar administrative role.
- Familiarity with HR software and systems is an advantage.
- Basic understanding of HR laws, regulations, and best practices.
- Excellent written and verbal communication skills.
- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong interpersonal skills and a team-oriented attitude.
- Ability to work independently and collaboratively in a fast-paced environment.
- Detail-oriented and committed to accuracy in work.
This HR Assistant job description serves as a general outline and is not exhaustive. Duties and responsibilities may evolve or change over time based on business needs and growth opportunities.
* flexible on working hours / days, 22.5 days in total over a week. 1 year contract. Up 32,000 pro rata (19,200 for a 3 day week)
Job Types: Part-time, Permanent
Part-time hours: 22.5 per week
Salary: £28,000.00-£32,000.00 per year
Benefits:
- Company events
- Company pension
- Work from home
Schedule:
- Monday to Friday
- No weekends
Work Location: Hybrid remote in Manchester
