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Job description

To provide HR administrative and advisory support for the delivery of a high-quality professional recruitment and HR service to managers and staff across the company, including administering the company’s recruitment operational processes.

Responsibilities

Be responsible for the effective management and delivery of the recruitment process ensuring procedures are followed in a timely and efficient manner. This will involve arranging interviews, liaising with the relevant departments and line managers to ensure the smooth running of recruitment campaigns, issuing offers of employment and processing contracts and ensuring that eligibility to work information is checked and kept on file.

Be responsible for the effective management of the Human Resources process ensuring procedures are followed in a timely and efficient manner. This will involve attending interviews, liaising with the relevant departments and line managers to ensure the smooth running of the HR Department, issuing offers of employment and processing contracts and ensuring that eligibility to work information is checked and kept on file, checking DBS and employment references, management of employee reviews updating employees files as necessary.

· Advise on recruiting schedules, appropriate advertising, job descriptions and person specifications, job evaluation, re-gradings of posts and remuneration.

· Ensure accurate letters of appointment and contracts are issued in a timely and efficient manner.

· Ensure staff and applicants receive timely responses to their telephone and email enquiries.

· Ensure the accurate and timely submission of visa applications and DBS checks.

This involves providing advice and guidance on visas and immigration to departments, employees and applicants to ensure that they understand their obligations as well as ensuring that all paperwork is accurately recorded and is up to date and ensuring eligibility to work paperwork is up-to-date and monitored regularly for existing staff with visa requirements.

· Processing new starters, ensuring that all relevant information is dealt with in a timely manner, once a signed contract of employment/offer letter has been returned.

· Coordinating and providing administrative support for meetings to the Director of HR, including preparing agendas, taking and circulating minutes, monitoring actions, following up outcomes and arranging accommodation & hospitality.

· Support the Director of HRM in designing and delivering Recruitment and Selection training to staff across the company.

· Developing and maintaining the HR web pages and other electronic communications for the HR Division and ensuring web content is approved by the Director of HR in line with established company standards.

· Advising and liaising with the managers around the company on fixed-term contracts and funding extensions to ensure accurate contract amendments are produced in a timely and accurate manner and in line with legislation.

· Advising on all family friendly policies and ensuring staff understand their entitlements. Meeting with staff and managers to advise on best practice and escalating complex situations to the Director of HR.

· Administer contract amendment letters and changes in relation to maternity, paternity, emergency and compassionate leave, liaising with Payroll to ensure payments are made correctly.

· Liaising with managers on Probation and Fixed Term Contracts procedures.

· To manage and maintain resources on behalf of the HR Director relating to the Department including office space, office and IT equipment, furniture, office consumables and stationery in accordance with the company’s procedures.

· Undertake any other duties as reasonably delegated by your line manager

· Support staff across the departments by ensuring workloads are covered and service is maintained when other team members are absent or involved in another HR work.

· The post holder will be responsible and accountable for ensuring all company policies, procedures, Regulations and employment legislative requirements are adhered to including equality and diversity and health and safety.

· Maintains accurate and up-to-date human resource files, records, and documentation.

· Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.

· Maintains the integrity and confidentiality of human resource files and records.

· Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.

· Provides clerical support to the HR department.

Qualifications

At least level 3 NVQ on Human Resource Management or similar.

Job Type: Full-time

Salary: From £13.50 per hour

Benefits:

• Additional leave
• Bereavement leave
• Casual dress
• Childcare
• Company events
• Company pension
• Discounted or free food
• Employee discount
• Enhanced maternity leave
• Enhanced paternity leave
• Free fitness classes
• Free flu jabs
• Free or subsidised travel
• Free parking
• Gym membership
• Health & wellbeing programme
• On-site gym
• On-site parking
• Private dental insurance
• Private medical insurance
• Referral programme
• Sick pay
• Store discount

Schedule:

• 8 hour shift
• No weekends

Ability to commute/relocate:

• Kingsbridge, Devon: reliably commute or plan to relocate before starting work (required)

Experience:

• Human resources: 1 year (preferred)

Licence/Certification:

• CIPD (preferred)
• Human Resources Level 3 Qualification (preferred)

Work Location: In person