hr assistant Glasgow, Scotland
Job description
Human Resource Executive
East Kilbride, Glasgow
Air Charter Scotland is a growing aviation company managing and chartering aircraft with bases in Glasgow, London Luton Airport and Malta.
As we continue to expand we are seeking a full time HR Executive to join our team at our offices in East Kilbride, Glasgow to support our HR functions in all locations.
The HR Executive will play a crucial role in managing various HR activities and processes within the Company. Reporting to the Finance Director, the successful candidate will collaborate with various departments, provide support to employees, and contribute to the overall HR strategy and processes. The role requires a strong understanding of UK employment law and regulations and a willingness to learn about employment laws and regulations in Malta.
Key responsibilities include:
Recruitment and Onboarding
· Set up and implement effective recruitment procedures, ensuring robust processes are put into place to comply with laws and regulations and with in-house background checks and referencing.
- Support and manage the end to end recruitment process including job postings, candidate screening, interviewing, screening programmes and offer negotiations.
- Draft and ensure completion of regulatory documentation including contracts, evidence of qualification and certifications and eligibility to work and travel in the UK or elsewhere as required.
- Coordinate the on-boarding process ensuring a smooth transition for new employees and compliance with all necessary documentation and in accordance with CA and EASA regulation requirements both in UK and Malta.
Employee Relations
· Serve as a trusted advisor and point of contact regarding HR-related queries, policies and procedures.
· Handle employee grievances, disciplinary actions and performance improvement plans ensuring compliance with legal requirements.
HR Policies and Procedures
· Develop, implement and update HR policies, procedures and employee handbooks in accordance with UK employment laws and best practices.
· Ensure consistent and fair application of policies and procedures across the organisation.
· Implement necessary health and safety processes such as drug and alcohol screening and testing as required.
Performance Management
- Support the performance management process, including goal-setting, performance evaluations and feedback sessions.
· Provide guidance to managers on performance-related issues and coach them on effective performance management techniques.
Compensation and Benefits
· Collaborate with the management team to administer benefits, ensuring compliance and accuracy in payment and benefits administration.
· Stay up to date on market trends and benchmarking data to provide recommendations on salary ranges and benefit packages.
· Administer our private health benefit and other benefits as needed.
Training and Development
· Identify training needs and coordinate the delivery of relevant training programmes to enhance employee skills and knowledge.
- Support career development initiatives and succession planning within the organisation.
- Work effectively with the training department to ensure relevant technical training is in place and bond agreements are secured.
HR Data Management
· Maintain accurate and up-to-date electronic employee records in compliance with data protection regulations.
· Generate HR reports and analytics to provide insight for management decision making.
- Review and improve HR systems, processes, and information as required.
- Create and run briefings and training courses to support the management team with HR related matters.
General
· Apply a working knowledge of UK laws and regulations and be able to apply this is a commercial and fair way.
· Liaise with UK based solicitors as needed and implement as advised.
· Liaise with Malta based solicitors on local laws and processes and implement as advised.
- Be an active member of the senior team and attend management meetings.
- Coordinate and implement health and safety processes.
- Carry out staff updates and surveys.
- Liaise with payroll on staff changes and payroll updates.
Qualifications and Experience
· Bachelor’s degree in Human Resources, Business Administration or equivalent qualification by experience.
· Proven experience as an HR Generalist (at least 3 years experience preferred).
· Strong knowledge of UK employment laws, regulations and best practices, experience working with Trade Unions would be preferable.
· Demonstrated experience in recruitment, employee relations, performance management and HR policies and procedures.
· Proficient in electronic HR systems and MS Office Suite.
Excellent administration skills, organizational and communication skills
- Strong leadership skills to guide, motivate and support the wider business on all HR related matters
Working Hours
- Permanent role
- Full Time or Part Time (20 – 37.5 hours per week, 5 days per week)
- No weekends or evenings.
Benefits
- Private Medical Care
- Travel Insurance
- Life Assurance
- Company Pensions
- On-site parking
Job Types: Full-time, Permanent
Salary: £35,000.00-£45,000.00 per year
Benefits:
- Company pension
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Glasgow: reliably commute or plan to relocate before starting work (required)
Education:
- Bachelor's (preferred)
Experience:
- HR: 1 year (required)
Work Location: In person
Application deadline: 18/08/2023
