HR and Recruitment Assistant LMS 2102 London, England
Job description
To provide professional and proactive HR and recruitment focused administrative support to the HR Department at the London Institute of Medical Sciences (LMS). Specifically providing an effective recruitment service as well as general support to the HR Advisors and wider team.
Main duties and key responsibilities:
Recruitment:
In order to support HR Advisors in the management of recruitment campaigns you will:
- Provide administrative support for the end to end recruitment process, including initial discussions regarding campaigns with the wider HR team, the co-ordination of recruitment documentation, the creation of advertising and campaign monitoring, shortlisting and interview co-ordination and contract generation and suggest improvements where necessary
- Support where possible in the management of immigration cases. You will need to be willing to learn the process and provide any support which may be required.
- Provide proactive monitoring of the recruitment service undertaking research as and when required e.g. investigating media sources and carrying out fact finding and recruitment data analysis (such as EDI)
- Administration of new starters including right to work checks, UKSBS onboarding forms, access forms, new starter bags and occasional support with HR inductions
General administrative tasks:
- To act as the first point of contact for visitors to the HR department, directing queries as appropriate to the HR Advisors and wider team and effectively trouble shooting where possible
- To jointly oversee the efficiencies of the HR admin function including escalating matters to the HR Advisors as appropriate
- To provide cover and support to the HR Admin Assistant during busy periods and absences
- To manage the visiting workers process
- To manage the LMS email/IT account request process
Working relationships:
- You will be line managed by the Senior HR Advisor with all HR team providing support and guidance. You will work alongside the HR Assistant.
- Daily communication will be required with HR Advisors and the wider team
- Regular communication will be required with UKRI, Imperial College, and with UK Shared Business Service (UK SBS)
Education / qualifications / training required (will be assessed from application form):
Essential:
- Educated to A Level standard or equivalent experience.
Desirable:
- Level 2 Business & Administration qualification or equivalent.
- Level 3 CIPD
Previous work experience required (will be assessed from application form and at interview):
Essential:
- Experience of working in a busy office environment
- Experience of working as part of a team
- Experience of prioritising own workload
Desirable:
- Experience of working in an HR environment and providing HR administration
- Experience in end-to-end recruitment process
Knowledge and experience (will be assessed from application form and at interview):
Creativity and initiative
Essential:
- Ability to act on own initiative, but also to know when to seek advice
- Ability to think creatively and interpret instructions
Independent working
Essential:
- Intuitive with the ability to manage challenging situations with little or no supervision
- Willingness to venture into the lab and liaise with staff and visitors as necessary
Desirable:
- Experience of carrying out project work
Verbal and written communication skills
Essential:
- Exceptional communication skills, applying diplomacy where needed
- Attention to detail in written work
- Ability to interact with varying levels of staff and visitors
Personal skills / behaviours / qualities (will be assessed at interview):
Essential:
- Professional, approachable and consistent
- Sensitivity to general HR situations
- Good organisational skills with the ability to adapt to regularly changing priorities and workloads
For full details of this post and to complete an online application upload your CV, names and contacts of two references along with a covering letter stating why you are applying for this role (providing evidence against the requirements of the job as per the job description and person specification). Applications without a cover letter will not be considered.
Please quote reference number: LMS 2102
Choosing to come to work at the MRC (part of UKRI) means that you will have access to a whole host of benefits from a defined benefit pension scheme and excellent holiday entitlement to access to employee shopping/travel discounts and salary sacrifice cycle to work scheme, as well as the chance to put the MRC and UKRI on your CV in the future.
Our success is dependent upon our ability to embrace diversity and draw on the skills, understanding and experience of all our people. We welcome applications from all sections of the community irrespective of gender, race, ethnic or national origin, religion or belief, sexual orientation, disability or age. As "Disability Confident" employers, we guarantee to interview all applicants with disabilities who meet the minimum criteria for the vacancy.
UKRI supports research in areas that include animal health, agriculture and food security, and bioscience for health which includes research on animals, genetic modification and stem cell research. Whilst you may not have direct involvement in this type of research, you should consider whether this conflicts with your personal values or beliefs.
We will conduct a full and comprehensive pre-employment check as an essential part of the recruitment process on all individuals that are offered a position with UKRI. This will include a security check and an extreme organisations affiliation check.
