Find More Than 10K+
United Kingdom Jobs

Role: HR Advisor

Location: Birmingham Business Park – Hybrid Working

Hours: 37.5 hours per week, Monday to Friday - 9:00am – 5:30pm

Reporting to: Head of HR

Who are we?

NewFlex operates a rapidly expanding and diverse nationwide network of business centres offering flexible workspaces to entrepreneurs and businesses. We give our Customers the flexibility, independence, ‘Freedom at Work’, and support to create, grow and enjoy running their businesses in our centres.

We’ve been going from strength to strength for 30 years to cement our position as ‘The Property Manager for the New Economy’. We’re currently experiencing a sensational period of growth as the flexible officing revolution continues to disrupt the traditional office market. Our unique Client management model connects building owners (Clients) with occupiers (Customers) to generate cash from underutilised office space in all types of buildings from Aberdeen to Brighton. NewFlex is creating a positive alternative in the business centre market.

What are our values?

Our values shape our culture and guide us how we go about our daily business to support our purpose and ambition.

The purpose of NewFlex is to make a sustainable profit from unleashing the potential of buildings and people.

Our values are Smart, Supportive, Prudent, Straightforward and Responsible. We expect all our employees to live our values in everything they do at work. Our values make us who we are.

What will you do?

The HR Advisor will provide practical advice and support to managers throughout the business on a range of HR matters across the employee lifecycle delivering excellent service standards to both internal and external stakeholders.

We want someone exceptional who can focus on:

Employee Relations

• 
  Support line managers with advice and guidance on a variety of employee relations issues including absence management, performance management and capability matters and disciplinary & grievance matters, ensuring that advice complies with legislation

• 
  Guide and support line managers on how to conduct meetings, including advice on meeting preparation and structure

• 
  Support with flexible working, maternity, paternity, adoption and shared parental leave cases ensuring consistency with policy and process is applied

• 
  Support with change management and restructuring programmes

• 
  Support with TUPE cases

Recruitment

• 
  Post job adverts through all available channels i.e. My NewFlex, careers page and advertising boards

• 
  Support with recruitment and interviews as and when required

• 
  Prepare offer letters and contracts of employment for successful candidates

• 
  Complete all new starter reference requests

• 
  Prepare and report recruiting metrics periodically (e.g. time and cost per hire)

• 
  Work with approved suppliers to ensure all mandatory documents are completed in line with NewFlex policies

• 
  Conduct bench marking exercises to ensure NewFlex are paying salaries in line with market rate

• 
  To ensure that NewFlex recruits in line with employment legislation

• 
  To be prudent on the recruitment spend by making commercial and cost-effective decisions

• 
  Coordinate and manage new employee inductions and ensure a standard agenda is in place to drive consistency of information

• 
  Coordinate the probationary review process with managers to ensure employees receive confirmation of successful completion of probation or probation periods are extended/employment terminated where concerns arise

Payroll

• 
  Support with processing monthly payroll, ensuring that all deadlines and timelines are adhered to

• 
  Collate and administer payroll information from all relevant areas of the business

• 
  Maintain Cintra with all personnel changes and updates to working patterns and pay

• 
  Provide up to date starter and leaver information to relevant areas of the business

• 
  Ensure overtime timesheet entries are accurate and support managers with manual changes where necessary

• 
  Calculate statutory calculations such as maternity and sick pay etc

• 
  Resolve payroll queries from start to end

• 
  Good understanding of pensions

• 
  Work with the Head of HR on payroll associated projects

Policy Reviews

• 
  Responsible for the review and development of HR policies and processes in order to develop and continuously improve HR best practice. Policies to be regularly reviewed by the review dates to ensure they are updated in line with operational or legislative changes

Training

• 
  Ensure all mandatory training modules are sent to new starters and that annual refreshers are sent to all employees

• 
  Arrange and book external Health and Safety training courses

Other

• 
  Maintenance of employee files

• 
  Ensure employee records are kept up to date

• 
  Draft emails and letters as and when required

• 
  Conduct regular proof of right to work audits

• 
  Review HR template documents annually

• 
  Deputise for the Head of HR when out of the business

• 
  Ad hoc duties in line with the needs and demands of the business

Knowledge/Experience

• Confident user of Microsoft Office 365 (Word, Excel and Outlook)
• Minimum 2 years working in a HR Advisor role
• Good employee relations experience with examples of support across, absence management, performance management, change management, disciplinaries and grievances
• Up to date knowledge across generalist HR content, understanding latest trends and techniques
• Minimum Grade C in English and Maths (or equivalent)
• CIPD Level 5

Key skills/behaviours required for this role:

• 
  Excellent communicator at all levels
• Good attention to detail
• Ability to work under pressure and to tight deadlines, managing competing priorities at times
• Building relationships
• Resilient and embraces change
• Commercial awareness
• Passion for delivering people excellence
• Strong data skills, understanding how best to capture data and report on this
• Great people skills with a can-do attitude
• Ability to work independently with high levels of self-motivation
• Ability to positively influence others

What will we offer you?

• 
  Up to £35,000 dependent on experience
• 33 days Annual Leave (including Bank Holidays)
• Birthday Off
• Volunteering Days
• Discounted Private Medical Insurance Cover
• Life Assurance
• Income Protection Insurance
• Payroll Giving
• Cycle Scheme
• NEST Pension Scheme
• Employee Assistance Programme
• Annual Flu Jabs
• Eye Tests
• Training Support Package
• Enhanced Maternity, Adoption, Shared Parental and Paternity Pay
• Annual Professional Membership Subscription

NewFlex is an equal opportunities employer.

This vacancy will close once we have filled all available interview slots. We therefore highly recommend early applications