hr administrator Norwich, England
Job description
Job Purpose
To provide confidential administrative support to the HR department, such that Managers have access to accurate, well organised information and confidential HR resource.
Key Accountabilities
- Update employee information using HR database (Cascade)
- Dealing with time and attendance queries, entry fob issue etc
- Prepare weekly reports as required by the business/HRBP’s
- Maintaining and devising Org Charts on a weekly basis
- Updating invoice details onto finance system (IFS) and creating Purchase Orders
- Field general HR queries and direct to appropriate HR Business Partner
- Issuing Occupational Health invites and scheduling visits. Liaising with line managers, ensuring pre-clinic paperwork is issued in line with agreed timescales
- Upload adverts to the relevant recruitment portals (internal/external). Logging screened application forms against the job requirements, sending appropriate responses, maintaining appropriate records and electronic filing,
- Advert Response and data capture – logging applications, sending appropriate letter, filing, compiling advert statistics. Maintaining applications and removing in line with GDPR requirements
- New Starter paperwork – compiling all new starter documentation and obtaining reference requests
- Spec CV response and logging
- Provide administration support for ongoing HR Projects
- General administration as required by the HR Department
Competencies (Levels 1 & 2)
§ Customer Focus: Building strong customer relationships and delivering customer-centric solutions
§ Collaborates: Building partnerships and working collaboratively with others to meet shared objectives
§ Self-Development: Actively seeking new ways to grow and be challenged using both formal and informal development channels
§ Decision Quality: Making good and timely decisions that keep the organisation moving forward
§ Delivers Objectives: The ability to focus on the desire to set challenging goals, focusing effort on the goals, and meeting or exceeding them
HSE Responsibilities (Levels 1 & 2)
Follows training & instruction in order to protect self and others, authorised to challenge unsafe behaviour. Will report safety concerns immediately and where possible take action to reduce risk of harm, engage in safety conversations and be involved in safety walks to build a safety culture.
Personal Attributes
· Have an open and adaptable style
· Organised and methodical in approach
· Appetite to deliver results and persistent about completing and co-ordinating tasks to meet deadlines.
· High levels of integrity and instinctively knows how to be discreet.
· Attention to detail
· Flexible in the way they approach tasks and assisting other members in the team
· Self-starter and an appetite in seeking solutions to challenges and problems
· Curiosity and the desire to continuously improve what we do
· Likes to have fun within a lively and busy team!
Experience and Qualifications
· Strong verbal and numerical reasoning ability
· Experience in communicating at all levels of the organisation
· Strong IT knowledge and experience. This includes all Microsoft office software and experience of an HR system would be an advantage, especially Cascade
We will consider full time and part time applicants - this role can be carried out as a job share and flexible options can be discussed during the interview stage.
FTE £21,000 per annum
Job Types: Full-time, Part-time, Temporary contract
Contract length: 9 months
Salary: Up to £21,000.00 per year
Benefits:
- Canteen
- Company pension
- Free parking
- Work from home
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Norwich: reliably commute or plan to relocate before starting work (required)
Work Location: In person
Application deadline: 30/08/2023
Reference ID: HR Administrator - FTC
Expected start date: 11/09/2023
