You will contribute to the overall HR Teams delivery, operations and more general HR decision making within HMP Glenochil by providing a comprehensive administration service.
Number of key responsibilities for role?
Responsibilities 1
Collate and record absence management data and information and issue all necessary absence management paperwork
Responsibilities 2
Monitor and record the application of all HR policies and procedures and deal with general HR related enquiries from managers and staff in a timely and sensitive manner.
Responsibilities 3
Provide HR related reports to the greater HR team and senior management as required.
Responsibilities 4
Provide an effective and efficient administration service ensuring electronic and paper based communication and documentation are actioned appropriately in accordance with the Government Protective Marking System (GPMS) and Data Protection Legislation.
Person Specification
SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. For the purposes of recruitment and selection, four key behaviours have been selected of which you will be assessed against.
Does this vacancy have qualification requirements?
Number of qualifications criteria required for this role?
Qualifications
Two Standard Grades at Grade 3 or above (including English and Maths) or equivalent, or relevant experience. Essential
Number of knowledge, skills and experience required for this role?
Knowledge, Skills and Experience
Experience of working in and HR environment in a similar role. Desirable
Knowledge, Skills and Experience
Competent in the use of Microsoft Office including Word, Excel, and Outlook. Essential
Number of behaviour criteria required for this role?
Behaviour
Solve Problems & Make Decisions
Is this a new role for Job Evaluation purposes?
Number of selection methods you wish to use?
Budget Approval
Have budget and GIC / Director approvals been granted?
Date of approval Date of approval - day Date of approval - month Date of approval - year
Compliance Approval by HRM
Has the job description and person specification been approved for compliance to advertise?
Date of approval Date of approval - day Date of approval - month Date of approval - year
Have you progressed this vacancy through SMG process?
Has advertising approval been granted?
Date of approval Date of approval - day Date of approval - month Date of approval - year
Approval document
Signed VAF - HR Administration Assistant - Glenochil approved.pdf – 173KB
HR Contact Name for Vacancy
HR Telephone Contact Number for Vacancy
Closing Date Closing Date - day Closing Date - month Closing Date - year
Are vacancy information booklets required?
Please upload up to three booklets:
Applicant Pack - CSF HR ADMIN .docx – 203KB
Converted File Applicant Pack - CSF HR ADMIN .docx.pdf – 125KB
Guidance for Applicants - External CSF v3.docx – 304KB
Converted File Guidance for Applicants - External CSF v3.docx.pdf – 196KB