HR Administration Assistant Alloa, Scotland
Scottish Prison Service
Full Time
Alloa, Scotland
23426 GBP ANNUAL Today
Job description
You will contribute to the overall HR Teams delivery, operations and more general HR decision making within HMP Glenochil by providing a comprehensive administration service.
Number of key responsibilities for role?
4
Responsibilities 1
Collate and record absence management data and information and issue all necessary absence management paperwork
Responsibilities 2
Monitor and record the application of all HR policies and procedures and deal with general HR related enquiries from managers and staff in a timely and sensitive manner.
Responsibilities 3
Provide HR related reports to the greater HR team and senior management as required.
Responsibilities 4
Provide an effective and efficient administration service ensuring electronic and paper based communication and documentation are actioned appropriately in accordance with the Government Protective Marking System (GPMS) and Data Protection Legislation.
Hours of work
Normal Office Hours
Full or part Time
Full-Time - 37 Hours
Person Specification
SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. For the purposes of recruitment and selection, four key behaviours have been selected of which you will be assessed against.
Does this vacancy have qualification requirements?
Yes
Number of qualifications criteria required for this role?
1
Qualifications
Two Standard Grades at Grade 3 or above (including English and Maths) or equivalent, or relevant experience. Essential
Number of knowledge, skills and experience required for this role?
2
Knowledge, Skills and Experience
Experience of working in and HR environment in a similar role. Desirable
Knowledge, Skills and Experience
Competent in the use of Microsoft Office including Word, Excel, and Outlook. Essential
Number of behaviour criteria required for this role?
3
Behaviour
Solve Problems & Make Decisions
Behaviour
Listen & Communicate
Behaviour
Plan & Organise
Is this a new role for Job Evaluation purposes?
No
Number of selection methods you wish to use?
1
Selection method 1
Interview
Budget Approval
Have budget and GIC / Director approvals been granted?
Yes
Date of approval Date of approval - day Date of approval - month Date of approval - year
5 September 2023
Compliance Approval by HRM
Has the job description and person specification been approved for compliance to advertise?
Yes
Approver name
Caroline Roy
Date of approval Date of approval - day Date of approval - month Date of approval - year
5 September 2023
Have you progressed this vacancy through SMG process?
No
Has advertising approval been granted?
Yes
Manager Name
Melanie Anderson
Date of approval Date of approval - day Date of approval - month Date of approval - year
5 September 2023
Approval document
Signed VAF - HR Administration Assistant - Glenochil approved.pdf – 173KB
HR Contact Name for Vacancy
Caroline Roy
HR Telephone Contact Number for Vacancy
01259 767 215
Closing Date Closing Date - day Closing Date - month Closing Date - year
26 September 2023
Are vacancy information booklets required?
Yes
Please upload up to three booklets:
Applicant Pack - CSF HR ADMIN .docx – 203KB
Converted File Applicant Pack - CSF HR ADMIN .docx.pdf – 125KB
Converted File Applicant Pack - CSF HR ADMIN .docx.pdf – 125KB
Guidance for Applicants - External CSF v3.docx – 304KB
Converted File Guidance for Applicants - External CSF v3.docx.pdf – 196KB
Converted File Guidance for Applicants - External CSF v3.docx.pdf – 196KB
Scottish Prison Service
www.sps.gov.uk
Edinburgh, United Kingdom
Colin McConnell
$5 to $25 million (USD)
1001 to 5000 Employees
Government
National Services & Agencies
1993
