Health & Safety Administrator Letchworth, England
Job description
European Tyre Enterprise Limited is an international tyre and automotive service, maintenance and repair business group with annual sales revenues of more than £1 billion across five countries in Europe.
We operate multiple retail brands including Kwik Fit with over 800 centres in the UK and Netherlands as well as Stapletons Tyre Services which sells over 6 million tyres to trade customers in the UK.
In choosing to build your career with us you’ll be joining a dynamic and diverse team striving to be the best.
The role
Reporting to the Health & Safety Manager, the Health, Safety and Insurance Administrator is responsible for providing administrative support to the Group Health & Safety and Insurance Departments, understanding and implementing Group policies, procedures and core documents.
The Health, Safety and Insurance Administrator role is integral to promoting a positive Health and Safety culture and provide day to day administrative servicing, delivering a smooth and organised service, which underpins and facilitates all administration activity of the departments.
This permanent role is based upon 40hrs/week between Monday and Friday. After a successful training and induction period, it will operate on a hybrid basis to include time spent onsite at our central offices in Letchworth when required.
Key accountabilities
- Providing a first point of contact for the H&S and Insurance Team, effectively responding, resolving or escalating any phone calls and emails
- Chasing updates and actions to be completed
- Handling large volume of data, and maintaining various MS Excel spread sheets with accuracy and in a timely manner.
- Collating paperwork and data to update internal reporting
- Creating and distributing routine and ad-hoc reports in a timely manner
- Updating health & safety and insurance documents, policies, procedures, compliance assessment forms, risk assessment forms, incident forms and maintaining the H&S intranet
- Liaising with external stakeholders, clients and suppliers, including the Health & Safety Executive (HSE), Environmental Safety Officers (EHOs) solicitors and insurance companies
- Developing and maintaining knowledge of current regulatory, legislative, related requirements alongside Group and departmental policies and procedures
- Assisting in preparing and distribution internal communication for the Group
- Understanding the Group’s incident reporting system, and processing incident reports in a timely and efficient manner
- Understanding the Group’s Insurance reporting system, and processing incident reports in a timely and efficient manner
- Analysing incident and Insurance data and producing detailed reports for internal audiences.
- Reviewing health & safety insurance inspection reports and asbestos dashboard data.
- Promoting a positive Health and Safety culture, contributing to continuous improvement initiatives.
- Support for the Group Health, Safety and Insurance Department as required.
- Support the Compliance Department, providing cover as reasonably necessary.
Skills & experience
- Relevant previous experience, ideally in a health & safety or insurance environment, but not essential
- Advanced user skills of MS Office, in particular Excel, Word and PowerPoint
- Strong administrative background with exceptional organisational and time management capabilities
- Possess a logical and analytical approach, with excellent attention to detail and a good level of numeracy
- Capacity to cope with quickly changing requirements, with the ability to work calmly under pressure when dealing with competing priorities
- Confident interpersonal skills, with the ability to communicate and build positive relationships at all levels
- Team orientated the ability to demonstrate resilience, high standards of conduct, performance, integrity and confidentiality
- Demonstrable drive to achieve whilst maintaining a positive, proactive, and professional approach
Other
- Performance related bonus
- 33 days annual leave including bank holidays, increasing to 38 days with service
- Exclusive discounts at major retailers, restaurants, holidays and much more
- Generous staff discounts for you and your family
- Award-winning training and development, with fantastic career prospects
- Wide range of wellbeing support for you and your family
Job Reference: ETEL01341
