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Job description

Job Description

To work with the Centre Manager to ensure the smooth day to day running of the Centre, specifically to carry out a variety of administrative tasks including managing the daily finances, end of day reconciliation and cash handling, as well as daily general tasks including serving food & drinks, speaking with customers, moving tables & chairs and providing information in a warm and welcoming environment.

Person specification:

· Good knowledge and previous experience of an accounting package such as Xero, QuickBooks, or Sage is essential.

· Friendly, positive, and outgoing with knowledge and understanding of the local community

· Professional but flexible approach

· Able to work under pressure

· Capacity to multi-task

Job specification:

· To take and keep records of all bookings and to send out booking forms as required.

· Electronic diary management of all bookings.

· To send out invoices for all room hires at month end

· To send out invoices for members booked lunches, transport etc.

· To enter all transactions and takings onto Xero on a daily basis and to close till(s) at end of day.

· To record and process all card transactions onto Xero.

· To record all petty cash payments and keep money up to date.

· Complete the weekly hire board.

· Keep and file records of all core activities.

· Keep records of grants received and spending on each grant.

· The processing of all purchase invoices ready for payment by the manager.

· To set up/take down rooms as necessary, this will include moving chairs and tables, hoovering and wiping surfaces as required. This may also include helping set up / take down the stage.

· To make & serve tea/coffee to customers and cover reception as required.

· Waitressing and serving food & drink to customers.

· Working alongside volunteers at the centre, aiding them as necessary.

· Answering queries about the Centre and helping customers/members as much as possible.

Responsibilities:

· Daily, weekly, and monthly reconciliation of finances.

· Petty cash handling

· Raising invoices

· Purchase ledger

· Hires and diary bookings

· Correspondence

· Members & People database management

· 100 Club

· Filing

· Office stationery

· Manning reception as required

· Serving food & drinks/waitressing, this includes making teas/coffees.

· Room set up and take down

· To cover in the absence of the Manager

Job Type: Part-time
Part-time hours: 20 per week

Salary: £10.00 per hour

Benefits:

• Free parking

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Crewkerne, TA18 8DA: reliably commute or plan to relocate before starting work (required)

Application question(s):

• 1 year of working with an accounts package such as Xero, Sage or QuickBooks

Experience:

• Administrative: 1 year (required)

Work Location: In person

Application deadline: 10/03/2023
Reference ID: HenhayesG&AA2023