Freelancer Coordinator, Human Resources

The opportunity

This is a newly created role to support the UK business with the process for the engagement of freelancers across the business.

The Freelancer Coordinator will sit within HR but work across HR, Finance and Legal. They will be expected to ensure Company policy and process is followed in the engagement of freelancers (including putting in place contractual documentation with the freelancer), and also to keep up to date on IR35 legislation and applicable Employment Law to ensure the freelancer process is compliant with all applicable legislation. They will also be required to assist HR in their reporting obligations in respect of freelancers.

The role

The Freelancer Coordinator will be responsible for providing admin support to:

• Monitor the Freelance registration inbox;
• Manage freelance documentation and contractual documents on behalf of the business; including, but not limited to, ensuring deal memo from business is accurate and complete, completing freelancer contracts based on deal memo and completing the HMRC CEST test;
• Work collaboratively with HR (authorisation), Finance (invoicing) and Legal (contract/contract clauses) to ensure freelancer documentation is thoroughly checked and correct before the start of the work;
• Send freelance documents out for signing (to freelancer and engaging business sponsor)
• Send Status Determination Statements and New supplier form link to freelancers;
• Send all signed documents back to Business to upload in Focal Point
• Manage communications and liaise with internal teams and with freelancers;
• Represent the business in answering queries from the freelancers, re-directing internally as appropriate;
• Provide reporting (Focal Point) as and when required;
• Monitor HMRC CEST test renewal dates;
• Constantly monitor and assess the freelancer process and documentation to ensure compliance and recommend changes to process and/or documents (if/ when necessary); and
• Ensure internal guidance for the business is kept up to date.

Knowledge, skills and experience

• Knowledge of IR35 and Employment Law
• Proven experience of negotiating and finalising contractual documentation
• Proven admin experience
• Focal Point experience (an advantage, however training will be given)
• Excellent verbal and written communication skills
• Excellent time management skills with the ability to multitask and work to tight deadlines
• Comfortable in problem-solving and relationship building
• Team-oriented with a self-starter attitude
• Good IT skills incl. MS Office suite

Additional information

The role is a full-time permanent position

The role is based at our London office 50 Bedford Square, London, WC1B 3DP on a hybrid working pattern of 2 days office based / 3 days home based (or fully office based if preferred). Allocated office days for this role are: to be confirmed

Please apply with a CV and covering letter addressed to Human Resources (Word or PDF format only) via the ‘APPLY NOW’ button detailing how you meet the requirements outlined above for this role by Wednesday 8th March 2023.

Bloomsbury reserve the right to close the role early if we exceed the required number of applications

Bloomsbury Benefits

As well as a fantastic opportunity to join a global award-winning organisation, Bloomsbury offers the following competitive benefits package:

Working Pattern

• hybrid working pattern of: 2 days office based / 3 days home based (or fully office based if preferred)

Holidays

• 25 days holiday
• 3.5 days Christmas company holiday

Other Benefits:

Two paid Personal Wellness Days

Flexible Fridays – take Friday afternoon off by working an additional 3 hours and 45 minutes earlier in the week

Season Ticket Loan

Sharesave Scheme

In-house Doctor

Eyecare Voucher Scheme

Company culture – Employee Voice Meetings, Staff Networks (Bloom (BAME), Accessibility, Mental Health, Pride, and Parents, Guardians and Carers), 9 Mental Health First Aiders trained across the UK offices, Publishing Events and access to free Publishing Resources

For additional benefits see below

Bloomsbury is a place where anyone of any background, race, ethnicity, religion, sexuality, gender identity, age, ability, or socio-economic status can thrive, feel comfortable, and be heard and accepted. We are an equal opportunities employer and welcome applications from all sections of the community.

We are willing to make any reasonable adjustments throughout the recruitment process, please flag to the recruitment team if required

Applicants must have the legal right to work in the UK.