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PRINCIPAL PURPOSE OF POST:

This is an important finance focussed role for MAC and is key to delivering excellent financial management and control of trading related income and expenditure. The Finance Officer is responsible for the following:

KEY RESPONSIBILITIES & DUTIES

Financial Duties

• Ensuring timely and accurate accounting for the sales ledger and other income by creating, processing and sending all sales related invoices to customers.
• Recording information on Yesplan System.
• Working closely with Sales and Event team.
• Checking payments and following up any payment issues.
• Monitoring the purchase order, remittance advice email inbox to ensure the correct purchase order is attached to invoices and receipts are allocated correctly.
• Posting and matching cash, credit cards and cheques received, updating accounts, producing monthly statements, chasing outstanding debts via telephone, email and letter.
• Ensuring the timely and accurate accounting for expenditure by inputting all purchase invoices, processing periodic purchase ledger BACS payments, reconciling suppliers statements with accounts, dealing with any Invoice related queries.
• Communicating effectively with customers in regards to debt collection.
• Controlling cash handling procedures and records by counting safe/cash on weekly basis for completeness and accuracy.
• Ensuring the debtor’s spreadsheet is kept up to date.
• Ensuring that sound record-keeping is followed for all aspects of financial activities.
• Assisting the Finance Director in maintaining a strong financial system and control.

Financial Procedures & Controls

Administration

• To assist in the implementation of any auditing requirements within the Finance Department and more widely across the organisation.
• To assist Head of Sales and Events in dealing with customer queries in relation to finance.
• To manage and resolve queries relating to the financial function, or redirect as necessary.
• To keep appropriate documentation in line with document retention policy and good practice standards.
• To contribute towards paperless office.
• To contribute towards centralised record keeping.

General

• Undertake such training as may from time to time be appropriate to the post.
• Act as a full team member within the department and contribute to the life of the organisation as a whole.
• Develop knowledge and understanding of the work of departmental colleagues to ensure flexibility and maximum effectiveness.
• Undertake any other duties which may be required from this post.
• Maintain awareness of current issues and trends in professional development.
• Participate in training and development activities as required and to assist with the training and development of colleagues as appropriate.

Equal Opportunities & Diversity

All staff are expected to further, promote, and ensure the implementation of the equal opportunities policies of MAC.

Note

This job description outlines the principal responsibilities and duties of the post holder. It is not meant to be, nor is it, an exhaustive list of specific responsibilities and duties. The post holder will be expected to undertake any other duties which could reasonably be expected as being within the remit of the post and which arise out of changes in legislation, regulations, orders, rules and working practices, methods and procedures and reviews, as directed from time to time.

This is a part-time office based post. Weekend and/or evening work may be required on occasion.

This position is not subject to an Enhanced Disclosure with CRB (see Criminal Records Bureau Policy & Procedure).

Person Specification

A person specification describes the areas of knowledge, skills and experience a person should possess in order to take up the post.

Essential

• Experience of maintaining sales and purchase ledger in a commercial, public sector and/or charitable organisation.
• Experience of credit control procedures.
• Experience with handling cash.
• Good Interpersonal skills.
• Good communication skills.
• A keen eye for detail.
• Experience of using Microsoft Office in a professional environment.
• Self motivated and able to work with limited supervision.

Desirable

• 3 years experience of maintaining sales and purchase ledger in a commercial, public sector and/or charitable organisation.
• Evidence of professional personal development.
• Experience of Yesplan – event booking system.

How to Apply

To apply for this post please follow the link below and follow the application process, ensuring you answer all questions.

Please note that all applications are anonymised during the shortlisting stage. Any attached CVs will not be used at the shortlisting stage, so please ensure you complete the application fully and include all of your experiences, qualifications and any skills you have that would help us when considering you for this role.

Deadline

All applications must be received no later than midday on Monday 31 July 2023.

Late applications will not be considered.

Short-listing

Shortlisted candidates will be informed at the latest by Wednesday 2 August 2023.

Interviews

Shortlisted candidates will be invited to interview on Tuesday 8 August 2023.