Job description

Our business

We are an established retail franchise business and due to recent growth there is an opportunity in our finance department to support our growing group.

The Purpose of the Role

The Finance Assistant ensures the integrity of underlying accounting information for our franchise business and each of our retail store entities, and that timely and accurate information is produced in order to make management decisions across the group.

Main Responsibilities (non-exhaustive)

Our business is not static and each day can vary, particularly as we continue to evolve and grow. We believe in working together to get a job done well, and as such your role is fluid with an expectation to work collaboratively and perform tasks as necessitated by the business objectives.

1. Raising sales invoices and undertaking credit control for the franchisee business, ensuring a good dialogue with franchisees to ensure on time payment of sales invoices.

2. Process purchase invoices for all Group entities, including:

a. Check invoices for quantity, price and coding discrepancies

b. Ensure invoices are coded to the correct nominal codes / group entity

3. Liaising with stores / suppliers to maintain relationships, reconcile accounts and managing credit facilities.

4. Completing a daily bank reconciliation across all group entities ensuring ledgers & cash book are maintained and up to date

5. Generate suggested payment runs and prioritising urgent / pro forma payments.

6. Help maintain cash flow forecasts for each business

7. Ensure the information for VAT returns is accurate and the impact of different VAT codes is understood

8. Build relationships with store teams to ensure a) all inputs are received in a timely manner, and 2) information is produced to meet their needs and help build the profile of Finance within the business.

9. Drive improvements in reporting and underlying accounting processes to increase quality of information and timeliness.

Person Specification

• Highly organised self-starter with the ability to plan and prioritise workload in line with internal and external requirements and business objectives;
• 3+ years’ experience working in an accounts department, preferably within the retail sector
• Able to take initiative to chase down information or actions
• Tenacious
• Knowledge of Xero or another similar accounting package

Job Type: Full-time

Salary: £22,000.00-£25,000.00 per year

Schedule:

• Monday to Friday

Application question(s):

• What is the accounting double entry for posting a purchase invoice for materials which cost £100 plus VAT, purchased on credit from a supplier?
• Describe a situation where you have had to encourage a customer, who is late paying their invoice, to pay. What options have you given them/what actions have you taken?

Work Location: Remote