Executive PA Ipswich, England
Job description
About the role
We have an exciting opportunity for a professional, dedicated Personal Assistant to support two Finance Executives and provide administrative support to the wider Finance community in Ipswich. We're looking for a highly organised influencer who can confidently manage correspondence as well as provide effective diary management and organisation of business travel. To succeed in this role, you'll need to be flexible and able to multi-task in a very fast-paced environment.
At AXA we work smart, empowering our people to balance their time between home and the office in a way that works best for them, their team and our customers. For this role, you'll spend an average of 2 days a week in our Ipswich office and be flexible to occasional travel to London or Tunbridge Wells offices.
What you'll be doing:
- Effective diary management in a manner that is underpinned by robust forward planning and proactive issue resolution.
- Manage correspondence (e.g. Emails, post, telephone) in a timely manner, prioritising cascading/escalating as appropriate.
- Responsible for ensuring written and verbal communications are designed to deliver results.
- Escalate, delegate and resolve functional business issues with clear instructions and deadlines.
- Build effective relationships with other PAs, UK/ global AXA teams and external parties, influencing stakeholders at all levels whilst confidently navigating a complex organisation.
- Support the management of the function expenses and budgets, including processing accruals and liaising with Finance.
- Plan and support the running of team events, including Senior Leadership Team off-sites, all function away days and volunteer days.
Due to the number of applications we expect to receive for this role, we reserve the right to close this advert earlier than the listed closing date to ensure we are able to effectively manage interest. Therefore, if you are interested in this role, please don't hesitate to apply.
About you
- Extensive experience of similar roles providing PA support in a fast-paced environment.
- Expert knowledge of admin software, including but not limited to Word, PowerPoint, Excel and Outlook.
- Ability to work effectively independently and as part of a wider PA community.
- Influencing and relationship building skills, respectful of confidentiality.
- Excellent communication skills, both verbal and written.
- Excellent prioritisation and organisation skills.
- Flexibility, adaptability and ability to multi-task.
- Experience in the financial services/ insurance industry desired.
As a precondition of employment for this role, you must be eligible and authorized to work in the United Kingdom.
What we offer
At AXA UK, we’re appreciative of the people who work for us and our rewards package is reviewed regularly to reflect that. You can expect to receive:
- Competitive annual salary of up to £40,000 dependent on experience
- Annual company & performance-based bonus
- Contributory pension scheme (up to 12% employer contributions)
- Life Assurance (up to 10 x annual salary)
- 25 days annual leave plus Bank Holidays
- Opportunity to buy up to 5 extra days leave or sell up to 5 days leave
- AXA employee discounts
- Gym benefits
To apply, click on the ‘apply for this job’ button, you’ll then need to log in or create a profile to submit your CV. We’re proud to be an Equal Opportunities Employer and don’t discriminate against employees or potential employees based on protected characteristics. If you have a long term health condition or disability and require reasonable adjustments during the application or interview process, we’re proud to offer access to the AXA Accessibility Concierge. For our support, please send an email to [email protected].
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About AXA
With a presence in over 60 countries, and 165,000 employees serving the needs of 107 million customers, AXA is big.
But never too big to care for every single person who works here. So when you join us, we promise to put our collective might behind you and your career.
You’ll work in an open and supportive environment where you’ll be developed, challenged and encouraged to move around to achieve even bigger and better things – nationally and internationally. You’ll learn directly from senior leaders, from the best in our business. And you’ll enjoy real responsibility, really early on.
Every large company today talks about supporting diversity and inclusion. But at AXA UK, these values form an integral part of everything we do. For us, it’s about bringing together the best talent, helping people to realise their full potential by being 100% themselves at work and delivering outstanding service to everyone – regardless of difference.
AXA UK Support Functions power AXA’s three customer-facing business units, providing the infrastructure, support and expertise to ensure our customers can always count on us. Whether you’ve got heaps of experience and qualifications behind you, or you’re just starting out, we’ll give you the support and opportunities to help you grow and develop with confidence.
