Executive Assistant to the Partners Oxford, England
Job description
Executive Assistant at Pearn Kandola LLP
Our mission is to make the world fairer
Pearn Kandola LLP are one of the worlds leading diversity and inclusion consultancies. We believe all businesses can and should embrace the power of difference. Thats why diversity and inclusion are at the heart of everything we do, and our expertise in this area covers the entire employee journey.
Based in Oxford yet working world-wide with clients from every sector of industry, we have a team of outstanding occupational psychologists. Through every project we help businesses to understand and nurture the value of difference so that they can be more inclusive, more inspired and more successful. A diverse workforce plays a vital role in inspiring businesses to achieve any objective. We help our clients to embrace difference, whether ethnicity, gender or working style, and use difference as a springboard to go out and do greater things.
We love what we do and are always excited to work with our clients to support them. We value working in partnership with each other and our clients, always acting with integrity, pushing the boundaries in the way that we tackle and solve the biggest challenges that our clients face, always delivering those solutions and applying the best of psychology.
Executive Assistant to the Partners
We are looking for an Executive Assistant to contribute to the efficiency of our business by providing personalised and timely support to our Partners (the Executives). The role will be based in Kidlington, nr Oxford, mainly office based with opportunity to work from home.
The role involves working with the 5 Partners to manage and support their exceptionally busy diaries, inboxes and the commitments they make to both internal and external stakeholders. You will be proactive, able to act without guidance, as well as having excellent organisational and time management skills. Key aspects of the role include:
- Preparation and attendance at Partner Meetings collecting Agenda items, capturing action points, updating partner documents and following up on the allocated actions
- Preparation of monthly company information for sharing throughout the business (Team Brief)
- Travel arrangements and logistical planning
- Planning external conferences, workshops, seminars, and other company events as well as internal events including monthly all staff meetings and company social events.
- Liaising with members of staff throughout the different disciplines and also external parties such as clients, suppliers and press
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Ad hoc office related support tasks
Requirements and skills
Excellent MS Office knowledge and familiarity with office & online applications (e.g.MS Teams, Zoom, Sharepoint)- Proactive approach with outstanding organisational and time management skills
- Detail oriented
- Excellent verbal and written communications skills and able to recognise the need for discretion and confidentiality
- PA diploma or certification is a plus
- Preference for work experience as an Executive Assistant, Personal Assistant or similar role
The rewards include:
- £35,000 per annum
- Opportunity for company-wide annual bonus
- Pension Scheme with Life Insurance Cover
- Monthly health and wellbeing allowance
- 30 days annual holiday FTE
- A friendly and flexible work environment
At Pearn Kandola we are an inclusive employer and encourage talented applicants whatever your ethnicity, race, gender, age, religious belief, marital status, disability, sexual orientation or gender identity. We care about every one of our employee's well-being and we always strive to promote a balance of client focus with support for personal priorities.
Next Steps
If you are interested in the role, please apply with your CV and cover letter outlining your specific interests and motivations for the role.
We will process your data for recruitment purposes only. We will keep this information until the open role is filled, when that period is over, we will either delete your information or inform you that we intend to retain it for consideration for future opportunities.
Here is a link to our privacy policy https://pearnkandola.com/privacy-policy/. In this policy, you will find information about our compliance with GDPR (data protection law.) You can find how to send us a request to let you access your data that we have collected, request us to delete your data, correct any inaccuracies or restrict our processing of your data.
