Executive Assistant to the Head of the Group Integration Office London, England
UBS
Full Time
London, England
10.56 - 12.04 GBP Today
Job description
United Kingdom
Business management, administration and support
Group Functions
Job Reference #
275585BR
City
London
Job Type
Full Time
Your role
Are you a detail-oriented multi-tasker? Are you excited to take on new challenges and coordinate meetings, tasks, and projects? We are looking for a flexible, hands-on person with strong commitment, attention to detail, organized, excellent communication skills and a proactive working attitude. In this role you will support the Head of the Group Integration Office in her daily duties.
Your main responsibilities will include the following:
Your main responsibilities will include the following:
- complex diary management, including scheduling and coordinating internal and external meetings, conference calls and video conferences across time zones
- coordinating all aspects, incl. liaising with assistants from multiple teams across the firm and ensuring forward planning for meetings, events and deliverables
- planning travel arrangements and other ad-hoc requests
- supporting office administration and managing conference logistics
- handling administrative tasks such as distribution lists maintenance, access rights, organization units, or processing invoices and expenses
Your team
You'll be working in the Group Integration Office in London or Zurich, and you will play a pivotal role and are an important sparring partner to the Head of the Group Integration Office and her management team.
Diversity helps us grow, together. That’s why we are committed to fostering and advancing diversity, equity, and inclusion. It strengthens our business and brings value to our clients.
Diversity helps us grow, together. That’s why we are committed to fostering and advancing diversity, equity, and inclusion. It strengthens our business and brings value to our clients.
Your expertise
- prior 5+ administrative experience (e.g. calendar management, coordination of meetings for senior management) in a fast-paced, global environment
- organized and able to seamlessly multitask with a keen attention to detail
- flexible, adaptable, can-do attitude
- comfortable interacting with multiple personality types and communication styles at all levels
- able to deal with high pressure situations while maintaining respect and professionalism
- organized, with the ability to prioritize tasks and escalate critical information
- experience working with and handling confidential and sensitive information
- understanding and adhering to confidentiality and discretion
- fluent in English
About us
UBS is the world’s largest and only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors.
With more than 70,000 employees, we have a presence in all major financial centers in more than 50 countries. Do you want to be one of us?
With more than 70,000 employees, we have a presence in all major financial centers in more than 50 countries. Do you want to be one of us?
How we hire
This role requires an assessment on application. Learn more about how we hire: www.ubs.com/global/en/careers/experienced-professionals.html
Join us
At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.
From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it's our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we’re more than ourselves. Ready to be part of #teamUBS and make an impact?
From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it's our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we’re more than ourselves. Ready to be part of #teamUBS and make an impact?
Disclaimer / Policy Statements
UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.
