Executive Assistant - Temporary role for 6 months Knowsley, England
Job description
The Opportunity
We are currently recruiting for a temporary Executive Assistant (for a period of 6 months) to provide comprehensive administrative support to the Global VP and three Director’s & occasionally to the wider function. Work is generated primarily by the VP; however, support may sometimes be provided to an alternative function if that functions EA is unavailable. This position has flexible working from our office in Knowsley.
Who We Are
QVC empowers shoppers with knowledge and shares insights in a lively, engaging way. We offer an ever-changing collection of familiar brands and fresh new products – from home and fashion to beauty, electronics and jewellery – and we connect shoppers to interesting personalities, engaging stories and award-winning customer service. Worldwide, QVC reaches more than 200 million homes via our 12 broadcast networks and reaches millions more via multiple streaming services, websites, mobile apps and social pages. In 2021, QVC International served 4.7 million customers and has more than 7,000 team members in the U.K., Germany, Japan, Italy, Poland and China.
Your Impact
- Co-ordinate the VP / Director's schedule/ extensive diary management, make appointments and schedule meetings.
- Extensive travel arrangement US and Asia.
- Minute taking at weekly meetings and PowerPoint presentations.
- Keep in touch with the VP/Director’s when they are off site so that they are aware of urgent messages and commitments.
- Ensure the VP/Director is informed in advance of upcoming events.
- Open the VP/ Director's post including creating responses whenever possible and sort to ensure urgent correspondence is escalated appropriately.
- Book all courses and conferences attended by the VP/Director's.
- Track the VP/Director's expenses including coordinating the completion of monthly reimbursement forms.
- Reconcile the VP/Director's credit card accounts on receipt of statements.
- Record and chase fault and change requests made to Technology and Facilities.
- Support in ensuring QVC maintains a healthy and safe working environment for its staff.
- Raise purchase orders for the department and get them approved and processed in a timely manner.
- Accurate tracking of all fixed cost expenditure and reconciliation of invoices for the department including obtaining authorisation and processing in a timely manner to support prompt payment to suppliers.
- General composition of typing of correspondence, photocopying, and filing of the VP/ Director's and other members of the department as required.
- Ensure the weekly delivery of My Time reporting.
- Maintain TOIL reports for the department (London only).
- Make sure petty cash expenses are paid and manage the stationary supply.
What You Bring
- Advanced administration skills including letter writing and minute taking.
- Previous experience of extensive diary management and organisation for at least one VP/Director and team.
- Have an understanding of budgets and have previously managed and worked within budgetary guidelines e.g., travel arrangements.
- Have a working knowledge of reconciliation of expenses and invoices at VP / Director level.
- Good interpersonal skills with the ability to interact at all levels.
- The ability to prioritise own workload including assisting in prioritising the workload of the VP / Director where possible.
- Excellent organisation skills with the ability to work with minimum supervision.
- Excellent attention to detail.
- Be discreet and have the ability to handle confidential issues.
- Educated to A level standard or equivalent in Mathematics and English.
- Excellent working knowledge of Microsoft Office Packages and email ideally Microsoft Outlook.
At QVC we see it like this, you spend a third of your life in work, so Work Happy* Live better*
If this sounds like the next move for you, then we look forward to receiving your application!
IND-CORP
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