Executive Assistant | Tech Giant | Fully Remote London, England
Job description
Executive Assistant | Office & Events Management | Tech Giant
- Fully Remote
- 6 month initial (Very strong potential for long extension)
- Between £32,000/36,000pa (DOE)
This is working with 1 of the top Tech companies in the WORLD! This is an amazing opportunity with a market leading company, who are on the lookout for an Executive Assistant to support Senior Executives, alongside some Office Management duties
Responsibilities
Calendar Management – Provides strategic calendar management and time planning support for manager(s). Align calendar based on knowledge of manager’s preferences and operating styles (e.g., personal needs, allocation to business priorities). Ensures preparation of meeting setting and participant attendance, involving team members in tactical logistic support as appropriate (e.g., booking rooms). Gather, prepares, and provides meeting materials (e.g. agendas, briefings, pre-reads).
Team Management Support – Facilitates team experience activities. Collaborates with Global Talent Acquisition (GTA) to facilitate internal and external recruitment efforts, and partners with hiring managers to ensure a smooth process. Lands onboarding activities (e.g., ordering new-hire equipment, setting up workstations, distribution lists, security groups) and provides support to new employees, vendors, and interns as an essential contact for questions and company information.
Travel Management – Manages travel arrangements (e.g., accommodations, transportation, security, group codes) for Senior Management. Creating detailed itineraries/agendas for daily activities by building agenda and setting and managing travel expectations to maximize trip productivity, whilst having oversight over Travel logistics i.e. Travel docs, country info.
Event Coordination and Logistics – Owns the coordination, logistics, and direction for events. Delegates as necessary. Proactively drives actions needed to ensure event outcomes (e.g., developing workback schedule, checkpoints leading up to an event). Acts as a point of contact for events (e.g., changes). Collaborates and coordinates with stakeholders to set up events, as needed, and manages supplier and business relationships end to end.
Project Ownership – Balances multiple projects end to end with varying deadlines, while maintaining executional and operational excellence within the business and across business groups as applicable. Takes accountability for project outcomes and drives stakeholder accountability through consistent communication.
Resource Management (Purchase/Expense Management) – Participates in discretionary budget tracking (e.g., morale, hardware, supplies) and reporting (may include software licenses). Partners with Finance to own expense management including documentation (e.g., purchase orders [POs], receipts, tax award spreadsheets, statements of work, reclassifications), expense tracking, and policy compliance.
For immediate consideration please apply online or call on 07784366037 and speak with Alexander for this opportunity
People Source Consulting Ltd is acting as an Employment Business in relation to this vacancy. People Source specialise in technology recruitment across niche markets including Information Technology, Digital TV, Digital Marketing, Project and Programme Management, SAP, Digital and Consumer Electronics, Air Traffic Management, Management Consultancy, Business Intelligence, Manufacturing, Telecoms, Public Sector, Healthcare, Finance and Oil & Gas.
