
Executive Assistant ~ Renewable Power London, England
Job description
Job Description
This position would suit a highly proactive EA with excellent organisational skills. The ideal candidate would be resourceful, resilient and have experience operating in a fast paced corporate environment.
Key Responsibilities
Management and co-ordination of a number of diaries across multiple timezones.- Liaise with Reception to arrange meeting rooms and hospitality as required.
- Coordinate frequent and often last minute travel and accommodation requirements.
- Produce visa documentation when required.
- Arrange and prepare for meetings and conferences, including editing power-point resentations, detailed agendas and IT set up as required.
- Compile and submit expense reports each month in line with company policy.
- Draft and co-ordinate correspondence, meeting agendas, minutes of meetings, presentation material etc.
- Responsible for the onboarding of new joiners into the team
- Heavily involved in the planning and organization of team events and conferences
- Processing of legal documents in line with company policy.
- Processing invoices and maintaining up to date tracking file.
- Gatekeeping telephone calls and e-mails and respond on behalf where appropriate.
- Support to visitors from overseas offices.
- Sort post and deal with routine enquiries and confidential correspondence.
- Keeping archive and document registers up to date. Arranging filing where necessary.
- Maintaining key contacts files, ensuring they are up to date and accurate at all times.
- Keeping confidential files for all team members in line with GDPR.
- Provide support to other EA’s and admin staff in quiet times, absence and holidays etc.
- Any other ad hoc duties as requested by the team.
Technical Skills
Excellent organization and communication skills.- Proficient knowledge of Microsoft Outlook, Word and PowerPoint – Previous experience using Concur would be desirable but not essential.
- Proactive and able to work on own initiative as well as part of a team.
- Decisive, resourceful and quick to prioritize.
- High attention to detail.
- Flexible and adaptable.
- Resilient, with strong team focus.