Executive Assistant (EA to the Exec Team) Newcastle upon Tyne, England
Job description
We have a great opportunity for a dynamic, talented, self-motivated, and focused individual to join our team to provide first class support to the Executive Team. You will have significant experience of working as a PA at Executive or Director level and be able to work autonomously providing a full range of high-level support, including complex diary management, effective prioritisation and have working experience of supporting meetings and be able to accurately take and transcribe minutes.
The Role
- Supporting the Executive Leadership Team (ELT) with day-to-day duties
- Providing extensive calendar and inbox management for the ELT
- Support with drafting meeting agendas and minute taking at monthly team meetings and the monthly ELT team meeting.
- Track action items and key issues to closure with a high degree of integrity and accountability.
- Ensure that the ELT are on top of, and working on, the organization's most important priorities.
- Partner with the ELT and CEO's EA in building a collaborative working environment, exercising good judgment and professionalism
- Partner with the ELT to ensure execution and reporting aligned to the strategy and objectives.
- Manage multiple requests and priorities – staying calm under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate changing needs.
- Assist with special assignments/projects, as needed.
- Assist with drafting of presentations and other documents as required.
The Person
- Proven experience as an Executive Team Assistant in a fast-moving environment, supporting multiple senior leaders at C-Suite level.
- Extensive minute-taking experience at a senior level.
- Proficient in Microsoft Office products (Outlook, Word, Excel, PowerPoint, and SharePoint / Teams).
- Exceptional judgment and discretion regarding information, which may be confidential, material and/or non-public.
- Highly organised with ability to manage multiple projects effectively.
- Strong attention to detail.
- Excellent communication skills (written and verbal).
- Strong organisational skills.
- Able to multitask and prioritise workload to meet deadlines.
- Ability to work effectively in a remote capacity.
What we offer in return
We are proud to have been recognised and certified as a Great Place to Work, which speaks volumes on how much we value our staff members. In return for the hard work and dedication from our teams, we offer the following benefits:
- 30 days Annual Leave plus Bank Holidays (rising to 32 days at 5 years’ service) and with the option to purchase or sell days.
- Enhanced Pension
- Wagestream - ability to release earnings, giving you instant access to your pay
- Refer a Friend payment, Cycle to Work & Enhanced Car schemes
- Vitality Wellbeing Programme including Employee Assistant Programme, GP & priority Physiotherapy access and shopping discounts.
- Fully funded flu vaccines & eye tests
- Technology salary sacrifice scheme for home appliances, tablets, mobiles, TV’s, fitness trackers and more.
- A supportive culture that values work-life balance including agile working and the option to apply for flexible working from day one, career breaks, and up to a week’s special leave a year to help you manage unexpected life events.
- Family friendly policies including Enhanced Maternity, Paternity and Adoption pay
- Volunteer Programme
- Enhanced Life Assurance Scheme
