Executive Assistant London, England
Job description
Are you ready to make a serious impact? Zivver is searching for an exceptional Executive Assistant to the VP of Commercial who will play a vital role in supporting our Sales, Marketing, Partner, and Operational functions. Get ready to dive into a world in which your administrative expertise, analytical prowess, and event coordination skills will shine. As a trusted partner to our VP of Commercial, you'll provide strategic support, manage schedules, organize events, and ensure the smooth operation of day-to-day activities. Join us and be part of a dynamic team shaping the future of secure digital communication.
At Zivver, our mission is to secure the world from data leaks and cyber-attacks. Currently, we're proud to be helping over 7000 organizations and 4.6 million users to safeguard their sensitive information. However, our aspirations don't stop there. By 2030, we aim to become the ultimate communication provider for over a billion people worldwide, making a truly significant impact. So, this is not your average administrative role – we need your unique blend of talents to help us get there!
Hot takes
Be the backbone of success: Support our VP of Commercial with their day-to-day tasks, juggling calendars, appointments, and correspondence. Your knack for prioritization and time management will ensure optimal productivity.
Master the art of coordination: From team meetings to conferences and events, you'll be the driving force behind our success. Take charge of logistics, ensuring smooth execution and making every occasion a memorable one.
Own the space, own the experience: Manage our vibrant WeWork space in London, where the action happens. Your exceptional organizational skills will create an environment in which productivity thrives.
What you’ll do:
Day-to-day support: Provide comprehensive support to the VP of Commercial, including managing calendars, appointments, and correspondence. Your proactive approach will ensure optimal time management and productivity.
Planning and coordination: Take charge of planning and organizing various business activities, including team meetings, conferences, and events. Your attention to detail will shine as you handle logistics, from venue selection to catering and travel arrangements.
WeWork space management: Make our WeWork space in London a hub of efficiency and inspiration. Liaise with WeWork staff, ensuring our office is maintained and equipped to meet the needs of our VP of Commercial and teams.
Event organization within the UK: Plan, coordinate, and execute sales-related events and conferences within the UK. Collaborate with internal and external stakeholders to create impactful experiences, from venue selection to attendee registration.
Business cadence: Analyze and synthesize business reports, extracting key insights and trends. Prepare concise summaries and presentations that drive strategic decision-making for the VP of Commercial.
Executive and operational assistance: Provide high-level administrative support, from document preparation and proofreading, to drafting communications and managing deadlines with finesse.
Benefits:
An exciting, fast-growing, energetic environment
International diverse team with over 27 nationalities - and yes, we offer Dutch classes too!
We value a healthy life-work balance. We mean it when we say: Take a vacation! We offer unlimited holidays for you to take care of yourself whenever you need it.
Working from Bali, the US or Spain? Any place, anywhere: we fully support temporary working from X
At least £850 per year on personal development budget
PMI via Vitality
Don’t worry about tomorrow: we’ve got you covered with a pension plan
Expertise you’ll bring:
Experience: Bring 3-5 years of an executive assistant or similar role experience, ideally within a scale-up environment. Previous experience supporting sales teams and organizing events is highly desirable.
Strong organizational and analytical skills: Excel at managing multiple tasks, setting priorities, and meeting deadlines. Your knack for analyzing data and translating insights into actionable strategies will make a real impact.
Event coordination: A proven track record of planning and coordinating events, from conception to flawless execution. Familiarity with event logistics, vendor management, and attendee coordination is a definite plus.
Proactive and resourceful: Thrive in anticipating needs, solving problems independently, and taking initiative. Adaptability and the ability to navigate ambiguous situations will make you an invaluable asset.
Cost-effectiveness: A keen eye for cost optimization and resource management, always seeking creative solutions to maximize efficiency and effectiveness.
Soft skills you’ll bring
Outstanding organizer with an eye for detail: Your meticulous approach ensures nothing slips through the cracks.
Experienced project manager for admin and facility projects: You're skilled at driving projects forward, ensuring they're completed on time and within budget.
Empathic collaborator: Build strong relationships with internal and external stakeholders through sincere cooperation and empathy.
Critical and analytical thinker: Combine your sharp thinking with a focus on quality and cost efficiency, consistently delivering exceptional results.
Ability to prioritize: Thrive in a fast-paced environment in which deadlines are tight.
Confident troubleshooter: Approach challenges with confidence, finding creative solutions and overcoming obstacles.
Excellent communication and interpersonal skills: Interact with stakeholders at all levels, communicating confidently and diplomatically.
High Level of integrity and discretion: Handle confidential information with the utmost professionalism and maintain the highest standards of integrity.
If you’re still reading and excited about this role, we welcome your application, even if you think you don’t meet all the requirements. We understand that no candidate is perfect, and would love to hear your story.
About Zivver
We see a world experiencing the hyper-acceleration of digital transformation, regulatory reforms, and hybrid work, and our mission is to enable organizations of all sizes with the Next Generation of Secure Digital Communication that is Effortless, Smart, and Secure. Empowering enterprises and employees to work with maximum security and effectiveness with minimal disruption, whilst adhering to best practices around the sharing of sensitive information and data.
Zivver is currently used by over 6,000 organizations internationally and prevents circa 10,000 data breaches a month. These organizations all operate in highly complex and regulated sectors such as manufacturing, retail, healthcare, financial services, central and local government, and the legal industry.
Zivver is listed by Gartner as one of five global representative vendors on email data protection and is mentioned as a leader in fulfilling the privacy needs of organizations when sending highly confidential information via outbound email in Omdia’s 2020 Market Radar. Zivver has over 150 employees and to date has raised more than $40 million from known venture capital funds DN Capital, henQ Capital, Dawn Capital, and SmartFin.
Keen to get a feeling of what life at Zivver will be about? Have a look and follow us via Life_at_zivver!
