Executive Assistant Guildford, England
Job description
Executive Assistant
Provost's Office
An exciting opportunity has arisen in the Provost’s Office for an Executive Assistant to primarily support the work of the Provost, and also assist the Chief Operating Officer (COO), both of whom are members of the Vice Chancellor’s Executive Board.
We are searching for an experienced, resourceful, and self-motivated Executive Assistant to join our small team to provide high quality, comprehensive executive level support to the Provost, while providing diary and admin support to the COO.
This is a wide-ranging role and you will be responsible for a varied range of tasks relating to leadership activities of the Provost/COO including diary management, task management, meeting co-ordination, servicing committees/working groups, project work, organising invitations to external visitors, and booking travel. To undertake these duties, you will need to engage with a wide range of people and roles at Surrey and likewise externally; this places an importance on representing the interests of the portfolios and the values of the institution more broadly.
Through the varied work undertaken, it is expected that you will be supported to acquire new skills and develop existing ones. Experience of providing an effective and comprehensive administrative service at a senior level is essential, as well as possessing excellent communication/interpersonal and organisational skills. The successful candidate will have the ability to work effectively under pressure while managing confidential and sensitive issues with tact and diplomacy. The successful candidate must also have the ability to work under their own initiative with minimum supervision and be able to prioritise their own workload in a complex environment, sometimes within tight timescales. Knowledge and experience of the use of MS Office tools and Outlook email systems is also essential.
Should you wish to apply for this vacancy, please complete the online application. If you have any queries regarding the application process or wish to speak informally about the role, please contact Mrs Elizabeth Herbert via [email protected]. You are also welcome to contact the Provost, Professor Tim Dunne directly via [email protected]
Interviews will be held in person on Friday 8th September at the University of Surrey. Interviews will comprise a short in-tray exercise and a formal panel interview.
For more information and to apply online, please download the further details and click on the 'apply online' button above.
In return we offer a generous pension, relocation assistance where appropriate , flexible working options including job share and blended home/campus working locations (dependent on work duties), access to world-class leisure facilities on campus, a range of travel schemes and supportive family friendly benefits including an excellent on-site nursery.
Click here to find out more about the benefits we offer to support you.
The University of Surrey is committed to providing an inclusive environment that offers equal opportunities for all. We place great value on diversity and are seeking to increase the diversity within our community. Therefore we particularly encourage applications from under-represented groups, such as people from Black, Asian and minority ethnic groups and people with disabilities.
